Admin Supervisor (Workshop)-Abu Dhabi-6 Months Renewable

ContractContract/country: Fixed TermJob family: Workshop - MaintenanceCompany DescriptionDo you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us! We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions.In the United States, the world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment.Job DescriptionThe Admin Supervisor is responsible for preparing, assembling and packing orders, ensuring that client vehicles, equipment and tools receive high-quality service in accordance with the organizational needs to comply with business objectives in the short, medium and long terms and in accordance with the Integrated Management System.Responsibilities include:Establishing an efficient filing system, document control and data entry activities including timesheets, KPI reports, planned/unplanned leave and manpower resources.Work closely with the Workshop Supervisors in updating and monitoring vehicle inspection reports and fuel data management.Monitoring of the vehicles GPS System on a daily basis and notify any irregularity to the relevant departments.Coordinate and follow up with site supervisors, supply chain to ensure timely delivery of required equipment, materials and supplies.Petty cash management.Act as a point of contact for communications with different departments/parties regarding site visitor access, material exit/entry passes, and any other related communications.Posting and maintaining office policies and procedures in coordination with HR/QHSE Managers and in accordance with the VESE Integrated Management System.Handling office tasks, such as filing & printing, generating reports and presentations and setting up for meetings.Updating and maintaining dashboard and KPI reports, including timesheet, vehicles registration, third party certificates and PPM schedule.Diligently perform any other reasonable work or related tasks at the request of the Workshop Manager/nominee.Manage and oversee the accurate reporting and issuing of work orders into the CMMS system.Manage and maintain the asset register.Issue the service request into the financial system.Responsible for housekeeping of the workshop, welfare and office areas ensuring that they are tidy and free of obstructions.Conduct toolbox talks and any localized training as required.Ensure that all the work has been carried out as per user concerns and company's maintenance schedule and in other cases liaise with Mechanical/Electrical Supervisor for resolution.Ensure Job quality, hand over to the user and follow up once the Job is completed.Close the work order in time with labour, parts, consumables and sublets posted with high degree of accuracy.Diligently perform any other reasonable work or related tasks at the request of The Workshop Manager/nominee.Qualifications