Executive Assistant - APS level 5

Full time Do you have extensive experience in providing executive assistance to a Senior Executive in a corporate or government environment? Do you have advanced organisational and time management skills, with exceptional communication skills? This position might be the position for you! About the role The successful candidate will provide administrative support to members of OPC's Senior Executive and their teams. We are looking for an excellent communicator with strong organisational and coordination skills, demonstrated ability to build productive working relationships and be an agile and practical problem solver. This is a position of trust that requires emotional intelligence, excellent judgement, high levels of personal integrity and discretion. They will apply a sound knowledge of the Business area’s operation requirements, procedures and guidelines to support the senior executive officers. Position Duties As the Executive Assistant, you will be responsible for:

1. Monitoring and tracking incoming documents to ensure correspondence is triaged and actioned accordingly.
2. Undertaking diary management, including prioritising time and drawing attention to matters of importance.
3. Performing 'front of office' support functions, including meeting room set up, greeting visitors and receiving and responding to phone calls, emails and general correspondence.
4. Preparing briefs, reports, minutes and other correspondence.
5. Providing secretariat support to meetings, committees and working groups as required.
6. Being proactive, approachable, helpful and professional in performing each of the above functions, displaying initiative and applying sound judgement.

1. It is highly desirable to have demonstrated experience in an EA role.

1. Provide a one-page statement (approx. 750 words) outlining how your skills, knowledge, and experience make you the right person for the role, including details of relevant achievements and examples that demonstrate your suitability;
2. Provide a current CV detailing recent employment history that is relevant to this position;
3. Provide the names and contact details of two referees. We may contact your nominated referees, and other people we think are appropriate. Please let us know if you want us to contact you before we contact your nominated referees.