Events Coordinator

Full time na a Laimoon Verified Company no Qatar

Publicado em October 30, 2024

Detalhes do emprego

Company DescriptionFounded in 1881, HEC Paris is one of Europe's leading business schools. HEC Paris's goal is to make a positive impact on business and society via its 'Think, Teach, Act' tripartite approach, contributing to a more inclusive, sustainable, and prosperous world. With 160 research professors from across the world generating and imparting unique knowledge to over 4,500 students from 135 countries, the HEC Paris campus is a fully-fledged laboratory devoted to innovation and exchange that is open to the diversity of the world and the challenges it faces.In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its offering of degree, non-degree, and corporate programs, HEC Paris in Qatar contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges.HEC Paris in Qatar is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris in Qatar is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility and Entrepreneurial Spirit.Job DescriptionFull-time position reporting to the Head of EventsThe Events Coordinator supports the full lifecycle of event management - from planning and execution to post-event follow-up - to create engaging experiences that elevate the institution's visibility and impact within the local stakeholders' community.Key ResponsibilitiesParticipate in shaping the event strategy by suggesting creative events and programs that drive engagement;Contribute to developing and maintaining an annual calendar of events, ensuring timely organization and communication;Plan and execute events across formats (live, virtual, hybrid), ensuring they stay within financial and time constraints while maintaining quality;Prepare detailed event briefs and post-event reports to document outcomes and performance insights;Coordinate logistics, including venue booking, speaker arrangements, scheduling, creating event materials (invitations, promotional items), performing rehearsals and final checks;Generate and update mailing lists, ensuring records are accurate before and after events;Liaise with external partners, vendors, and clients, to ensure smooth collaboration and event execution;Maintain compliance with health, safety, and professional standards for events management;Oversee event operations, promptly addressing any issues;Analyze post-event results, gather feedback, and recommend improvements for future events;Coordinate communication around events, ensuring visibility within the local community and stakeholders;Research, negotiate, and manage relationships with suppliers to ensure the best combination of quality and cost;Contribute to budget planning and ensure cost-effective use of resources in event delivery.QualificationsBachelor's degree in Business, Marketing/Communications, or related field5+ years of work experience, preferably in events or project managementAdvanced level in MS Pack Office (Word, PowerPoint, Excel)Proficient in database management and strong analytical skillsExperience with CRM systems, ideally SalesforceExpert proficiency in virtual events platforms, ideally ZOOMKnowledge of Canva and/or Adobe Photoshop is appreciatedStrong organizational, project planning and time management skills, capable of handling multiple tasks and projects simultaneously, while prioritizing stakeholder needsExcellent interpersonal and intercultural skills, together with the ability to work collaboratively and effectively across teams and departments, and engage with diverse stakeholders, including executivesStrong initiative and proactive attitude, with a focus on delivering high-quality resultsA Keen eye for detail and brand alignmentProven problem-solving capacity, with the ability to anticipate challenges, proactively identify potential issues and develop effective solutionsDemonstrated ability to handle confidential information with discretion and professionalismAbility to work extended hours during peak periods and effectively manage pressureExcellent verbal and written communication skills in English. French and/or Arabic are strong advantages.Prior experience in Qatar or GCC preferredDisclaimerThis job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.Employment EligibilityIf selected for a job at HEC Paris in Qatar, you will have to provide:An original or a true copy of yourPolice Clearance Certificate (PCC)of your country of nationalityattested by the Qatar Ministry of Foreign Affairs*;andA true copy of yourhighest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.

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Events Coordinator

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