(EE Vacancy) Passenger Vehicle Parts Administrator - OEM level - JHB North

Reports to: Parts & Accessories and Parts Manager (Automotive)Remuneration: Market Related dependent on skill set, knowledge, and experienceNote:  This is an EE Vacancy Purpose Of The Job:  Our Client is looking for a Passenger Vehicle Parts Administrator to join their Team. The basic functions of this position are to manage & process spare parts requests from our customers, provide front desk support and other clerical & office duties, and produce the various regular business-related reports.Duties:Coordinate purchasing with All Vendors regularlyUnderstand the ordering processes and policies for parts, communicate these policies to customersProcess and Maintain daily Dealer orders. (Back orders, ETA information, Back-order reporting / updates) Provide the highest level of service to our customers regarding spare parts orders, tracking shipments, updating relevant information on system, product, and policy informationInventory managementSupervise the parts inventory area and safety stock programDirect involvement in spot checks and annual inventory auditPerform and maintain Cycle countsReceiving of incoming orders following set proceduresProper allocation of received itemsPicking, packaging & shipping of any outgoing orders including proper required documentationUpdate spare part pricing and discount structure of productsRespond to accounting requests where applicableProcessing of Inbound vendor invoices for costing purposes and timeous stock maintenanceProcessing of 3rd Party and Local Vendor invoices / receiptsProcessing and Maintenance of All Vendor orders. (Local and International)Provide timeous assistance and feedback to dealer communication channel. (E-mail / Telecom )Continuous systems maintenance and upkeep of Parts related dataCompiling price competitor information on a quarterly basisProvide assistance with Fleet / Rental parts operations and Export related businessProactively identify situations that might adversely affect our relationship with our customers (e.g. product availability problems or revised shipping dates) and develop countermeasures accordinglyCommunicate efficiently to customers / dealers whenever we may experience shipping delays or revised shipping datesMaintain knowledge of the product lines to provide general technical assistance, provide answers to customer queries, basic product questions and offer alternatives if applicableRequirements:MatricEE positionRelevant tertiary qualification would be an advantageAt least 3 years experience in procurement of spare parts in the motor industryExperience in a spare parts systemAble to work on their own without supervisionAble to take on more responsibilities than the job requiresAccurate, meticulous, detailed, precise, and methodicalSound business acumen - good general business skillsEffective communication skillsHigh level of computer literacy essentialGood time management and prioritization skillsAutomotive experience ESSENTIAL  *Only candidates that meet the criteria will be shortlisted and contacted*If you have not heard from us within 14 days from submission of your CV to us, you can assume you have not been successful*Only candidates with Automotive Industry experience will be considered and contacted unless otherwise stipulatedIf you are interested and have the required SKILLS and EXPERIENCE according to the job spec, please UPLOAD your current, updated CV on our Website using the following link:https://selectmotor.co.za/job-application/ For further information please feel free to contact Debbie at Select Motor Recruitment011 615 7747Applications should be submitted no later than Monday 13 May 2024.