Receptionist (Global Asset Management)

Responsibilities

• Front Desk reception coverage and guest relations support for visitors and clients.
• Meeting room/VC coordination with various departments.
• Work closely with team member to maintain a clean and tidy reception/meeting area.
• Access card management.
• Coordinating and managing ad-hoc and scheduled courier service for the team.
• Inbox monitoring and email management.
• Verify invoices and submit for approvals.
• Managing inventory of stationery supplies, including papers and envelopes.
• Printing of office stationery e.g., business cards.
• Attend to office equipment/plants maintenance and arrange repairs where necessary.
• Holiday cover for team member.
• Admin support including travel & hotel bookings; petty cash claim etc.
• Company event coordination/support.
• Conferences/roadshow – packaging (onsite/offsite).
• Oversee quarterly office cleaning (rotational duty).
• Ad hoc projects/assignments, when necessary.

• 5 years and above of experience in an office support role, or other front-desk customer relations role.
• Good command of both written and spoken English, Cantonese and basic Mandarin.
• High levels of integrity and confidentiality.
• Experience in a similar industry, ideally in Banking & Finance or Legal.
• Proficient in Microsoft Word, Excel & PowerPoint.
• Ability to work under pressure and comfortable with multi-tasking.
• Proactive team player, with a service-oriented mindset and a friendly demeanor.
• Flexibility to work outside normal business hours, if required.
• Excellent team player with high sense of responsibility.