Logistics Coordinator

ESSENTIAL JOB RESPONSIBILITIES:

• Ensure all transactions meet internal, local and international compliance requirements.
• Provide back-office support to the Sales, Marketing and Service Teams performing logistics activities while providing relevant information as required.
• Daily control of delivery dashboard, interacting with carriers and customers.
• Working in conjunction with Importation/Exportation team by coordinating shipments from factory to 3PL.
• Coordination of incoming shipments including: warehouse notification and receipt into SAP
• Ensure stock count is accurate through regular cycle counts and stocktakes.
• Stock quality is maintained by appropriate segregation and disposition of damaged and expired stock.
• Analyze all aspects of logistics to determine the most cost-effective or efficient means of transporting products or supplies.
• Ensure that all logistics processes are documented and that the processes meet corporate compliance guidelines. Prepare & maintain SOP’s as required.
• Liaising with the 3rd party warehouses in Brazil by ensuring:
• Operations meet the defined service level requirements including local shipping arrangements
• Work with suppliers or customers to improve supply chain efficiency or sustainability.
• Take ownership for the coordination and planning of warehousing activities including: inbound, outbound and reverse logistics with a focus on inventory management.
• Ensure that our 3rd party logistics partners follow best practices and processes and will be responsible for measuring their KPIs.
• Ensure that KPI’s, Metrics and reporting is conducted weekly, monthly or as required.
• Recommend process, procedure and system improvements where necessary.
• Process SAP transactions ensuring adherence remain in line with corporate requirements.
• Liaise with all relevant parties on any local issues, new product introductions and product changes.
• Prepare and analyze reports as required to meet company objectives and compliance reporting requirements.
• Liaison and follow‐up when appropriate with transport companies, ensuring Cepheid service levels meets customer expectations of prompt delivery times.
• Provision of proof of deliveries (POD) as required to aid in resolving outstanding accounts.
• Ensure adherence with Quality procedures and Internal policies.
• Assist in the management of stock take and cycle count activities with the 3PL warehouse and ensure the inventory is reconciled timely.
• Performing other administrative tasks as requested.

MINIMUM REQUIREMENTS: Education and Experience: Bachelor’s degree with 2+ years of related work experience OR Master’s degree in field with 0-2 years of related work experience. Experience in warehousing processes and desired in importation SAP experience essential Certificate in Logistics Management, Supply Chain or Administration. One-year experience working in a similar environment. Knowledge of medical/pathology/scientific terms an advantage Understanding of logistics, supply chain Knowledge and skills: Excellent customer and interpersonal skills, well organized, able to multi-task, able to work with multiple groups internally and externally, strong work ethic. Proven experience and a successful record in a logistics environment Must be able to maintain multiple projects at one time. Strong customer service focus, customer satisfaction oriented with strong problem-solving skills. Strong general computer literacy with Intermediate skills in Microsoft Office products SAP experience essential Excellent written, communication & interpersonal skills. Ability to prioritize and work under pressure. High attention to detail Ability to work autonomously and within a team Language: English and Spanish/Portuguese