Admin Bookkeeper

Job Description:

• Execute administrative tasks including but not limited to report preparation maintenance of records and adhoc projects.
• Collaborate with colleagues to streamline administrative processes and identify areas for improvement.
• Assist with bookkeeping tasks such as recording bills matching payments and sending invoice reminders.
• Ensure accuracy and completeness of financial records by conducting regular audits and reconciliations.
• Utilize accounting software Xero to complete bookkeeping duties.
• Assist in the renewal process of IT software licenses for clients of the business.
• Assisting with administrative or accounting service tickets using CRM
• Updating and maintaining sales spreadsheet monthly and sending to external entity.
• Management of Sales Orders in CRM and advising the team when payments are made.

Bookkeeping Tasks

• Reconcile bank accounts
• Checking the invoices they are allocated to
• Flag payments that are for sales orders.
• Accounts Payable Reconciling
• Entering bills in Xero
• Reconciling the bills to charges in CC and bank accounts.
• Following up on overdue invoices.
• Verifying coding of invoices and expenses

Admin Tasks

• Keeping track of issued Sales Orders Purchase Orders and Company projects.
• Updating tickets and assigning to relevant staff
• Keeping track of annual agreements and renewals
• Auditing counts of invoiced items
• Assisting in the smooth running of Marketing Emails
• Responding to admin or accounts emails and enquiries.
• Provide support to executives with special projects research and other tasks as needed.

Requirements

Requirements/Skills Needed:

• Bachelor s degree in accounting finance or related field preferred.
• At least 3 years of experience in administrative support and/or bookkeeping roles.
• Proficiency in Microsoft Office suite and accounting software Xero.
• Experience with ConnectWise Manage is highly desirable.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and manage time effectively.

Additional Job Details: Setup and Location: Onsite Ortigas Alabang Pampanga Cebu Work Schedule: Monday Friday 8:00 AM 5:00 PM Manila time / 8:00 AM 5:00 PM AU Western Standard Time Employment Type: Fulltime All interviews and other hiring requirements are done virtually or through video calls or emails. Requirements/Skills Needed: Bachelor s degree in accounting, finance, or related field preferred. At least 3+ years of experience in administrative support and/or bookkeeping roles. Proficiency in Microsoft Office suite and accounting software - Xero. Experience with ConnectWise Manage is highly desirable. Excellent organizational skills and attention to detail. Strong communication and interpersonal skills. Ability to prioritize tasks and manage time effectively. Additional Job Details: Set-up and Location: Onsite | Ortigas, Alabang, Pampanga, Cebu Work Schedule: Monday- Friday | 8:00 AM - 5:00 PM Manila time / 8:00 AM - 5:00 PM AU Western Standard Time Employment Type: Full-time All interviews and other hiring requirements are done virtually or through video calls or emails.