Admin & Facility Manager

Designation: Admin & Facilities ManagerExperience range: 8-10 yearsShift timing: 5:30 PM to 3 AM (US shift)Location: Vadodara, Gujarat Responsibilities:Develop and implement workplace solutions to optimize business & employee efficiency, collaboration & productivityPlan, organize, direct and control the work activities of the team members in order to provide prompt and efficient services to internal customersEnsure a healthy and hygienic operation of cafeteria through identified vendor/sManage procurement, upkeep, maintenance and efficient running of fleet of vehiclesEvaluate support services, identify needs, anticipate problems and develop corrective action plansAnalyze and put in place required systems for services like security, safety, housekeeping, preventive maintenance, pantry operations, office stationery and parking managementFormulate emergency evacuation procedures & handle crisis management as well as business continuity plansConduct facility audits as per the checklists and ensure that work is completed as per requirementAct as an active member of the team responsible for arrangements for annual events, conferences, seminars and other events of the company organized from time to timeUpdate MIS of the Administration team and day-to-day maintenance of dataMaintain Standards and Inventories of fixed and capital assetsOversee the inventory of housekeeping inventory (spares, stores, consumables etc.) and ensure that required stock is always maintained at the facilityKeep a record on Invoice procedure and payment processTrack AMC (Annual Maintenance Contracts) records and coordinate with the concerned vendors to complete the taskEnsure all contractual agreements (AMCs) with the vendors are available and renewed periodically.Prepare rosters, clubbing of vehicles, preparing vehicle compliance report etc.Partner with the Procurement Team in Vendor Management (arranging monthly / quarterly meeting / reviews with vendor for feedback and the services provided)Liaise with building facilities staff / office landlords, Municipal Authorities, Local Police and other local Govt. Agencies as per requirement Skills Required:8-10 years of experience in Admin & Facility Management, preferably in administration function in a mid to large size ITES or Professional Services organizationExperience in managing facilities for sites which includes space management, cafeteria operation, transport, procurement, technical & soft services and real estate operationExcellent verbal and written communication skillsExcellent stakeholder management skillsExcellent interpersonal, negotiation and conflict resolution skillsStrong organizational skillsExcellent time management skills with a proven ability to work in a high-pressure environmentA balance between strategic and operational focusAbility to act with integrity & professionalismShould have sound knowledge of MS Office and proven ability to manage daily activities using various IT tools & systemsBasic knowledge of electrical systems, fire systems, water supply & drainage systems and office security/surveillance systems is desirable PRB