Receptionist - Saudization

Job Responsibilities

1. Reception Duties:
   • Welcome visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately.
   • Maintain the reception area to ensure it is tidy, presentable, and professional at all times.
   • Maintain office security by adhering to safety protocols and providing guidance to employees and visitors.
   • Manage the front desk operations, including answering, screening, and forwarding incoming calls.
   • Maintain a calendar for appointments and meetings, ensuring efficient scheduling and communication.
   • Receive and sort daily mail, deliveries, and courier shipments, including DHL shipments.
2. Administrative Support:
   • Assist in the creation and processing of purchase orders (SAP PO Creation).
   • Provide invoicing support, including coordination with vendors and internal departments.
   • Keep accurate and updated records of office expenses, costs, and inventory.
   • Ensure smooth travel arrangements for staff, including booking flights, accommodations, and transportation.
3. Office Management:
   • Oversee the procurement of office supplies, including stationery, beverages, and office tools.
   • Monitor office cleanliness and liaise with cleaning staff to maintain a hygienic and organized environment.
   • Coordinate with pest control services and inform employees about evacuation procedures when necessary.
   • Supervise pantry operations and ensure that tea, coffee, and other refreshments are readily available.
4. Sales Admin:
   • Support team members with miscellaneous administrative tasks as needed to ensure operational efficiency.

• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in office software and systems (e.g., MS Office, SAP).
• Professional demeanor and ability to interact effectively with visitors, clients, and staff.
• Attention to detail and ability to maintain accurate records.