Client Administrative Coordinator

The Offer

• Work from Home: Enjoy the flexibility of working remotely while contributing to the success of a growing company.
• Challenging & Rewarding: Thrive in a fast-paced role where your skills in organization, accuracy, and client communication will shine.
• Make an Impact: Be an integral part of a company that values your expertise and dedication in maintaining the highest standards of accuracy and client servi

The Job Key Responsibilities Document Management :

• Efficiently handle daily incoming requests for contracts, bills, permits, and insurance documents.
• Ensure all documents are signed, dated, and accurately aligned with client requirements.

Contract Verification :

• Review contracts for accuracy and completeness.
• Coordinate with clients to confirm details and update contracts to reflect current terms and responsible parties.

Government Forms :

• Complete and manage all required government forms related to new and ongoing contracts.
• Ensure compliance with all regulatory standards.

Insurance Coordination :

• Process requests for Certificates of Insurance (COI) by liaising with insurance brokers to obtain and verify necessary documents before sending them to clients.

Record Keeping :

• Maintain precise records of all handled documents.
• Organize digital and paper files for easy accessibility and future reference.

Client Communication :

• Effectively communicate with clients to gather information, clarify document requirements, and ensure satisfaction with our services.

The Profile Experience :

• Proven background in document coordination or a related field, ideally within the elevator or similar industries.
• Experience working remotely for a U.S.-based company is a strong advantage.

Technical Skills :

• Proficiency in Adobe Acrobat for editing PDFs.
• Advanced knowledge of Microsoft Office applications, including Word and Excel.

Language Skills :

• Exceptional English proficiency, both written and verbal, with the ability to read, interpret, and communicate complex information clearly.

Personal Traits :

• Highly organized and detail-oriented, with the ability to manage multiple tasks and deadlines in a fast-paced environment.

Communication Skills :

• Professional and polished in both written and verbal communication, with excellent interpersonal abilities.

The Employer Are you a highly organized, detail-oriented professional looking for a fully remote role where you can make a significant impact? Their thriving elevator installation and service company, based in New York City, is searching for a Client Administrative Coordinator to manage a high volume of client contracts, government forms, and insurance requests with efficiency and accuracy. This role offers the flexibility to work from home while playing a pivotal part in ensuring seamless administrative operations and exceptional client service.