Executive Assistant

Full time at Premium Solutions Consultancy in Qatar

Posted on February 24, 2025

Job details

Responsibilities:

Promote and comply with the applicable safety instruction and Company HSE procedures in all activities.
Carry out work in compliance with the Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices.
Treat all information obtained during the course of the work with confidentiality.
Manage the VP’s calendar and provide support with the coordination of meetings and other appointments.

Communication and Intranet Management:

Focal point for intranet, PR and communication-related enquiries.
Manage the update of MP Intranet and coordinate with PR the preparation of a communication plan.
Design and prepare MP bi-weekly Newsletter after consolidating inputs from the team.
Organize Talk Time sessions, team events, workshops, meetings, etc.
Liaise with external parties (hotels, etc.) to arrange team buildings and other internal events.

Administrative Purchases:

Responsible for MP admin purchase requisitions (PR).
Raise admin-related PRs for the division, prepare LPOs, follow-up on payments.
Responsible for the technical review and validation of mission/event-related invoices and expense claims.

Logistic Arrangements:

In charge of MP logistic arrangements.
Manage regular missions and/or relocation arrangements to various project locations.
Ensure timely offshore visit arrangements, including the processing of offshore documents.
Process passes, offshore cards, and visas for incoming visitors.

General Support:

Handle a range of work processes and provide general support.
Maintain and ensure a comprehensive electronic filing structure.
Carry out administrative and other related work order requests (issue requisitions, update of database, etc.)
Coordinate with the team to maintain the division leave schedule and process related documents.
Generate references for letters issued by MP and handle correspondences.
Provide support to the team based in Doha as well as in the different Contractors’ offices.
Coordinate office moves, arrange office practicalities, transportation, etc. to minimize disruption.
Ensure efficient communication with all other NOC entities, especially GS, IT, PR and C&P.
Learn and operate new technologies as they are developed and implemented.

Other Responsibilities:

Cover the Project Secretary’s responsibilities during leave period.
Carry out any other duties or tasks that may be assigned by hierarchical superiors.

Essential Skills and Knowledge:

5+ years of experience as Technical or Administrative Assistant.
Substantial experience in an office administrative role.
Proficiency in MS Office Package (Excel, Word and Power Point), knowledge of MS Access preferred.
Good communication skills and fluency in English.

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Premium Solutions Consultancy

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Premium Solutions Consultancy

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Executive Assistant

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