Job details
Bachelor of Business Administration (Management) Nationality: Any Nationality Vacancy: 1 Vacancy Job Description: As Office Administrator, you will have to:
Office Administration:
- Manage office operations, supplies, and equipment.
- Handle incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain records, files, and databases with accuracy.
- Assist with scheduling meetings, appointments, and travel arrangements.
- Support HR functions, including onboarding and employee records management.
- Process invoices, expense reports, and basic bookkeeping tasks.
- Ensure compliance with office policies and procedures.
- Coordinate with vendors, suppliers, and service providers.
- Provide general administrative support to management and staff.
Logistics & Supply Chain Support:
- Coordinate shipments, deliveries, and inventory management.
- Track incoming and outgoing shipments, ensuring timely deliveries.
- Liaise with suppliers, freight forwarders, and transport providers.
- Maintain logistics records and documentation (e.g., shipping labels, invoices).
- Assist with customs clearance and regulatory compliance.
- Monitor stock levels and coordinate restocking with suppliers.
- Troubleshoot delivery issues and resolve logistical challenges.
- Prepare export and import documents in compliance with regulatory and customs requirements.
Warehouse:
- Receive raw materials, verify them, perform transactions in the ERP, and add them to the inventory.
- Label, classify, and package products and goods.
- Manage the warehouse, ensure cleanliness, identify materials, and perform entry/exit controls.
- Ensure order and proper maintenance of inventory materials.
- Under the supervision of your hierarchy, conduct regular physical inventory of the warehouse.
- Monitor the condition of our "emergency stock" and alert in case of a shortage of parts.
What makes you an asset to our team:
- 3 years of experience in an Administrative/logistics role, preferably in a GCC country.
- Knowledge of delivery management, customs, and incoterms.
- Experience with the SAP platform is an asset.
- Ability to organize tasks autonomously based on given priorities.
- Ability to understand interactions between various company departments.
- Intermediate computer skills and ability to work with several different software.
- Developed interpersonal skills to handle more difficult cases tactfully.
- Advanced English, both spoken and written.
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