Administrative Coordinator

Full time at DICETEK LLC in UAE

Posted on February 24, 2025

Job details

Roles and Responsibilities An Administrative Coordinator is responsible for a variety of tasks that support an organization's smooth and efficient operation. Key skills for an Administrative Coordinator typically include: 1. Organization and Time Management

Efficiently scheduling meetings, events, and appointments
Managing multiple tasks and priorities simultaneously
Maintaining organized filing systems and databases

2. Communication Skills

Clear and concise written and verbal communication
Handling incoming calls, emails, and correspondence
Interacting effectively with staff, clients, and external vendors

3. Project Management

Coordinating and tracking project timelines and deliverables
Supporting project teams with logistics and administrative needs
Assisting in planning and executing events and initiatives

4. Problem-Solving and Critical Thinking

Resolving administrative issues quickly and effectively
Anticipating challenges and proactively addressing potential obstacles

5. Attention to Detail

Ensuring accuracy in documentation, reports, and communications
Reviewing contracts, invoices, and agreements

6. Technical Proficiency

Proficient in office software (Microsoft Office Suite, Google Workspace)
Experience with project management software (e.g., Trello, Asana)
Familiarity with office equipment and systems

7. Financial and Budget Management

Handling invoicing, billing, and financial reporting
Managing office supplies and ordering resources within budget constraints

8. Customer Service and Client Relations

Managing relationships with clients, vendors, and contractors
Addressing inquiries and resolving issues in a timely manner

9. Confidentiality and Discretion

Handling sensitive company and employee information responsibly
Adhering to privacy protocols and regulations

10. Multitasking

Ability to juggle various administrative duties while maintaining quality and efficiency

11. Team Collaboration

Working closely with other departments to meet organizational objectives
Assisting with onboarding and training new staff

12. Adaptability

Adjusting to changing priorities or new processes in the workplace
Remaining calm under pressure and managing sudden changes or challenges

Desired Candidate Profile Key Accountabilities of the Role Provide a high level of customer service and care. Present the company in a professional manner in all business fields. Self-development and continuing personal development. Policies, Systems, Processes and Procedures Analyze and document business processes and problems to develop solutions to enhance efficiencies. Pmc FTA cases registration (ShareFolder, excel and oracle system) FTA reconciling (weekly & monthly basis) Business monthly reports (Performance Indicator KPI, Pending cases, and under process cases reports). Draft & issue VAT verification reports. Monthly MIS preparation. Manage and follow up all kinds of e-mails related to the department, contact the customers and clients based on business needs. Ensure a high standard of report output and quality control. Risk Monitor exposure to risk and compliance of the respective development advisory department. Training In-house training will be given. #J-18808-Ljbffr

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Hiring company

DICETEK LLC

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Administrative Coordinator

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Hiring company

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Administrative Coordinator

Job details

Apply safely

Hiring company

DICETEK LLC

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