Administrative Coordinator
Full time
at DICETEK LLC
in
UAE
Posted on February 24, 2025
Job details
Roles and Responsibilities An Administrative Coordinator is responsible for a variety of tasks that support an organization's smooth and efficient operation. Key skills for an Administrative Coordinator typically include: 1. Organization and Time Management
- Efficiently scheduling meetings, events, and appointments
- Managing multiple tasks and priorities simultaneously
- Maintaining organized filing systems and databases
- Clear and concise written and verbal communication
- Handling incoming calls, emails, and correspondence
- Interacting effectively with staff, clients, and external vendors
- Coordinating and tracking project timelines and deliverables
- Supporting project teams with logistics and administrative needs
- Assisting in planning and executing events and initiatives
- Resolving administrative issues quickly and effectively
- Anticipating challenges and proactively addressing potential obstacles
- Ensuring accuracy in documentation, reports, and communications
- Reviewing contracts, invoices, and agreements
- Proficient in office software (Microsoft Office Suite, Google Workspace)
- Experience with project management software (e.g., Trello, Asana)
- Familiarity with office equipment and systems
- Handling invoicing, billing, and financial reporting
- Managing office supplies and ordering resources within budget constraints
- Managing relationships with clients, vendors, and contractors
- Addressing inquiries and resolving issues in a timely manner
- Handling sensitive company and employee information responsibly
- Adhering to privacy protocols and regulations
- Ability to juggle various administrative duties while maintaining quality and efficiency
- Working closely with other departments to meet organizational objectives
- Assisting with onboarding and training new staff
- Adjusting to changing priorities or new processes in the workplace
- Remaining calm under pressure and managing sudden changes or challenges
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