Job details
In a world of possibilities, pursue one with endless opportunities. Imagine Next! When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for. Job Description: Parsons is looking for an amazingly talented Technical Office Specialist to join our team! In this role, you will assist the Director / Manager / SRCMs of the Construction Department to ensure the effective operations of the Construction Department Office. You will assist Section Managers, SRCMs, and SRCEs in the effective support of the Department functioning. You should be familiar with Jazan City for Primary and Downstream Industries administration policies and procedures in all technical aspects, specifically providing technical support on packages submittals, improving file systems, and electronic controlling processes. What You'll Be Doing:
- Assists in management matters and supporting activities of the Director, Sections Managers, and the SRCMs of the Construction Department, particularly in relation to the packages, correspondences, invoices, and progress reports.
- Assists in reviewing and advising the Section Managers and SRCMs on the JCPDI and MSA procedures, including reviewing documents, any reports, and ensuring that the standards are met.
- Assists with the Construction Department official documentation and correspondence systems and processes, including receiving and dispatching logs.
- Knowledge of using job-related software and systems e.g., EDMS Unifier, Aconex, etc., is preferred.
- Assists in carrying out Construction Department coordination for the Director / Manager / Section Managers and SRCMs and liaises with other JCPDI Departments and Divisions.
- Performs technical support for the Director / Manager / Section Managers and SRCMs.
- Performs any other duties as directed by the Director / Manager of the Construction Department.
- In-depth knowledge of document flow and management, dispatch, transfer, and distribution to different Departments through the CTS system.
- Maintains Construction electronic drawings log and monitors the schedules and regular updates of drawing tracks.
- Follows up with vendors/consultants about whether the emailed file has been received and notifies them of any delay in response time.
- Removes superseded drawings / technical data, and replaces them with more current data from the site team.
- Bachelor’s Degree / Diploma in Business Administration, IT, or related field with 10+ years of technical project coordination experience for construction activities.
- Well-versed in preparing reports, PowerPoint presentations, and providing technical support.
- Must have strong communication skills in English, both written and spoken. Arabic skills are preferred but not mandatory.
- The candidate should have a strong Technical Office/Document Management software background and must be computer literate in MS Word, Excel, Outlook, and PowerPoint.
- The candidate must be detail-oriented, with strong analytical skills and time management.
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