Events & Facilities Coordinator

Events & Facilities Coordinator

Events & Facilities Coordinator

Apply remote type: On-site, locations: Singapore, time type: Full time, posted on: Posted Yesterday, job requisition id: REQ405666 JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Job Description

• Serve as the first point of contact for clients, visitors, and employees entering the office.
• Create a positive and professional impression of the company to guests and visitors.
• Manage the front desk and maintain a tidy and organized front-facing area (lobby, waiting area, conference room, breakout area).
• Provide support services to employees, such as booking meeting rooms, arranging catering, and managing IT and AV equipment.
• Support all staff onboarding and offboarding processes from an administrative standpoint.
• Support staff engagement activities & employee communications (incl. signage).
• Communicate with employees about important messages, announcements, and events.
• Foster a positive workplace culture by organizing events, managing employee feedback, and ensuring that the workplace is inclusive and welcoming to all employees.
• Manage Facilities related vendors.
• Back-Up to the Facilities Coordinator.
• Ensure general administrative activities are conducted in a timely and efficient manner.
• Ensure that site events documentation is updated as per JLL and client's requirement.
• Achieve contractual KPI and SLA target.
• Manage end user expectations and requirements.
• Ensure overall customer service satisfaction.
• Manage soft services scopes (Cleaning, Landscape, and Pest Control).
• Manage pantry services (Track consumption, Conduct Stock Take, and Manage Inventory).
• Other duties as assigned.

Job Requirements

• Bachelor's degree in hospitality, event management, or a related field.
• 2-3 years of experience in event coordination and soft service, preferably in a corporate environment.
• Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously.
• Strong interpersonal and communication skills, both verbal and written.
• Fluency in Mandarin will be highly valued in this role as it will enable effective communication with clients, partners, and stakeholders in key Mandarin-speaking markets.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Ability to work flexible hours, including occasional weekends and evenings.

Location: On-site – Singapore If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLL’s recruitment process. We endeavor to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page. #J-18808-Ljbffr