Document Controller

Full time at ECCO Gulf WLL in Qatar

Posted on February 21, 2025

Job details

Job Description ECCO Gulf Majorel Qatar is seeking a meticulous and experienced Document Controller to join our team in Qatar. As a Document Controller, you will play a crucial role in managing and maintaining our company's documents and records, ensuring accuracy, quality, and compliance with industry standards. This position requires a detail-oriented professional with a strong understanding of document management systems and procedures.

Manage and control all incoming and outgoing documents, ensuring proper classification and filing.
Assist the line manager to organize daily activities and support his team ensuring proper data flow. The incumbent will also be responsible for managing and controlling memos, manuals, documents, reports, and is accountable for collecting, editing, securing, and amending data.
Responsible for the maintenance and review of document management processes.
Receive, screen, distribute, and prioritize all incoming mails both electronic and hard copy.
Control the distribution of information, documents, new releases, and manage the destruction and retrieval of controlled documents.
Responsible for the correct filing of documents and creating draft documents based on standard templates.
Monitor and follow up on all official documents for review and approval from appropriate personnel.
Develop and maintain records and logs of all documents received and control the distribution of information. Ensure secrecy of all vital information handled.
Accomplish and follow up on matters requested by the line manager, in a timely manner.
Responsible for typing memos, emails, reports, correspondence, and other general office information.
Manage daily/weekly/monthly agenda, book meetings/conferences as directed, and take minutes of meetings.
The incumbent shall undertake any such related duties or responsibilities as directed.
The incumbent shall not, at any time, directly or indirectly, use or disclose any of the confidential information except as authorized and within the scope of employment with the corporation.

Required Profile We are looking for an experienced professional with a keen eye for detail and excellent organizational skills. The ideal candidate will possess:

Minimum 5 years of similar experience within the government sector in healthcare entities in Qatar.
Proven experience as a Document Controller or similar role.
Strong knowledge of document management systems and procedures.
Mandatory Excel skills for reporting & analyzing.
Understanding of the end-to-end SCM business processes and ability to handle daily operations.
Excellent organizational and time-management skills.
Proficient knowledge of office administration.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
Demonstrated sense of teamwork and effective communication.
Mandatory English reading, writing, and communication skills.
Familiarity with industry standards and regulatory requirements.

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ECCO Gulf WLL

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