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Home UAE Professional Team Assistant

Professional Team Assistant

Full time at Cambrian Capital in UAE
Posted on February 21, 2025

Job details

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Chief Business Development Officer - Cambrian Capital

Job Title : Professional Assistant / Coordinator Location : Dubai, UAE About: A leading global multi-asset investment platform based in Dubai - we specialize in Private Equity, Venture Capital, Public Listed Investments, and Real Estate. Our dynamic, growing team is committed to delivering exceptional results for our investors. We focus on hi-tech investments powered by the Fourth Industrial Revolution and are led by a multi-disciplinary team with over 100 years of collective experience across Tier-1 institutions and corporates. Role Overview: We are seeking a highly organized and proactive Team Assistant / Coordinator to provide comprehensive support to our investment team and manage various administrative functions. This role is crucial for ensuring the smooth execution of investment deals and the efficient operation of our office. Key Responsibilities:
  • Deal Support : Assist in the logistical aspects of deal execution, including coordinating meetings between internal and external stakeholders, preparing and organizing deal-related documentation, and ensuring adherence to due diligence processes and compliance requirements.
  • Document Management : Prepare, format, and manage documents, spreadsheets, and presentations using cloud-based platforms such as SharePoint, OneDrive, and Dropbox. Maintain organized and accessible digital files.
  • Stakeholder Coordination : Provide professional assistance to the Investment team and coordinate effectively with external stakeholders, including clients, partners, and service providers.
  • Administrative Support : Provide general administrative support, including calendar management, meeting scheduling, travel arrangements, and expense reporting. Prioritize requests and manage conflicting demands effectively.
  • Property Administration (International) : Oversee the administration of properties located in Dubai, the UK, and SA, including liaising with local property managers and agents, handling tenant communications, and ensuring timely payment of invoices.
  • Relationship Building : Cultivate strong working relationships with both internal and external stakeholders.
  • Internal Coordination : Facilitate communication of deliverables between various team members and departments.
  • Team Collaboration : Collaborate with executive coordinators to support broader company initiatives and events.
  • Meeting Management : Attend functional meetings as required, organize agendas, record minutes, distribute action items, and proactively follow up on tasks.
  • Process Improvement : Contribute to the ongoing improvement of administrative and operational processes.
  • Document Creation : Produce high-quality PowerPoint presentations, reports, and other business documents as required.
  • Meeting Preparation : Ensure that directors are fully prepared for key meetings by compiling necessary materials and briefing information in advance.
  • Project Involvement: Participate in ad-hoc projects as required.
  • Travel Coordination : Work with travel desk and coordinate team travel arrangements.
Qualifications and Skills:
  • Excellent verbal and written communication skills .
  • Highly proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with cloud-based collaboration tools (SharePoint, OneDrive, Dropbox).
  • Demonstrated ability or willingness to learn and utilize AI applications and tools.
  • Proven experience supporting senior-level management .
  • Highly organized and proactive , with exceptional attention to detail.
  • Ability to anticipate potential challenges and develop innovative solutions.
  • A self-starter with a strong work ethic .
  • Demonstrated ability to maintain absolute confidentiality .
  • Professional savvy with the ability to build strong relationships.
  • Dependable , with a strong desire to continue to grow and develop new skills.
  • Willingness and ability to travel internationally.
Salary : Competitive salary, commensurate with experience and qualifications.

Seniority level

  • Mid-Senior level

Employment type

  • Full-time

Job function

  • Administrative
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