Facilities Admin Coordinator

Full time at ManpowerGroup Middle East in UAE

Posted on February 20, 2025

Job details

Contract: 1 year (extendable and renewable) Employment: Outsourced through ManpowerGroup Middle East Role: The client is looking to hire a motivated and proactive Facilities Admin Coordinator to be based in Dubai, UAE. He/she will assist the Facilities Management in the delivery of services to operate and maintain the property including any designated financial, technical, maintenance, procurement, asset & vendor management. Job Description:

Assist with day-to-day facilities operations, including maintenance, repairs, meeting services and events.
Ensure the cleanliness, safety and organization of the site.
Managing supplies and equipment, restocking when necessary.
Coordinate with contractor, vendor and suppliers for facility services.
Performing minor repairs and reporting major maintenance issues.
Support and reinforce security measures, such as access control and safety checks.
Handling administrative task related to site management including raising of PRs/PO, GRs and accuracy of invoices submitted.
Assist with setting up rooms or areas for events or meetings.
Be familiar with & operate the Scope of Work as defined in the Master Agreement.
Understand the operational & technical requirements of the elements of the site for which you are responsible. Ensure that current contracts are maintained to provide necessary supplies and services.
Review and spot-check your areas of responsibility to ensure that suppliers/service providers are meeting contractual obligations to the client.
Assist with detailed Office inspections on a routine basis.
Monitor the Work Order system as it effects your area & ensure that rectification works are recorded & actioned in a timely manner.
Routinely test Audio Visual equipment functionality; communicate necessary maintenance & repair as required.
Ensure your aspects of the working environment meet all requisite OH&S Standards.
Assist client and Facilities Manager to ensure the smooth running of meetings&/or events at the site.
Assist with Business Unit relocations or ‘ad hoc’ projects.
Assist with critical out-of-hours issues & participate as a key team member in responses to emergency situations.
If appropriate, liaise closely with the client on-site representatives to address problems and/or enhance working environment performance.
Clearly document & communicate all client expectations to the balance of the FM team.
Work collaboratively with facilities team colleagues both within the client Account & in the wider network.
Ensure general administrative activities under your control are conducted in a timely and efficient manner.
Assist with any other duties as assigned by the Facilities Manager or Senior Account Management on a needs be basis.

Qualifications and Requirements:

Graduate of any related field.
Minimum 4-5 years of experience in facilities and administration management.
Good knowledge of facility management.
Good organizational and problem solving skills.
Ability to work independently without supervision and as part of a team.
Adequate interpersonal skills to manage diverse range of service providers and Client representatives.
Strong communication skills for coordinating with client and vendors.
Ability to manage multiple operational matters on a daily basis.
Proven capacity to understand and interpret commercial contracts or proposals.
Capacity to deal with ambiguity and seek guidance in areas of difficulty.
Sound computer skills in Microsoft Office.
Strong Customer service skills.
Active listening to understand the needs of employees or visitors and responding effectively.

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Facilities Admin Coordinator

Job details

Apply safely

Hiring company

ManpowerGroup Middle East

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