Facilities Admin Coordinator
Job details
Contract: 1 year (extendable and renewable) Employment: Outsourced through ManpowerGroup Middle East Role: The client is looking to hire a motivated and proactive Facilities Admin Coordinator to be based in Dubai, UAE. He/she will assist the Facilities Management in the delivery of services to operate and maintain the property including any designated financial, technical, maintenance, procurement, asset & vendor management. Job Description:
- Assist with day-to-day facilities operations, including maintenance, repairs, meeting services and events.
- Ensure the cleanliness, safety and organization of the site.
- Managing supplies and equipment, restocking when necessary.
- Coordinate with contractor, vendor and suppliers for facility services.
- Performing minor repairs and reporting major maintenance issues.
- Support and reinforce security measures, such as access control and safety checks.
- Handling administrative task related to site management including raising of PRs/PO, GRs and accuracy of invoices submitted.
- Assist with setting up rooms or areas for events or meetings.
- Be familiar with & operate the Scope of Work as defined in the Master Agreement.
- Understand the operational & technical requirements of the elements of the site for which you are responsible. Ensure that current contracts are maintained to provide necessary supplies and services.
- Review and spot-check your areas of responsibility to ensure that suppliers/service providers are meeting contractual obligations to the client.
- Assist with detailed Office inspections on a routine basis.
- Monitor the Work Order system as it effects your area & ensure that rectification works are recorded & actioned in a timely manner.
- Routinely test Audio Visual equipment functionality; communicate necessary maintenance & repair as required.
- Ensure your aspects of the working environment meet all requisite OH&S Standards.
- Assist client and Facilities Manager to ensure the smooth running of meetings&/or events at the site.
- Assist with Business Unit relocations or ‘ad hoc’ projects.
- Assist with critical out-of-hours issues & participate as a key team member in responses to emergency situations.
- If appropriate, liaise closely with the client on-site representatives to address problems and/or enhance working environment performance.
- Clearly document & communicate all client expectations to the balance of the FM team.
- Work collaboratively with facilities team colleagues both within the client Account & in the wider network.
- Ensure general administrative activities under your control are conducted in a timely and efficient manner.
- Assist with any other duties as assigned by the Facilities Manager or Senior Account Management on a needs be basis.
- Graduate of any related field.
- Minimum 4-5 years of experience in facilities and administration management.
- Good knowledge of facility management.
- Good organizational and problem solving skills.
- Ability to work independently without supervision and as part of a team.
- Adequate interpersonal skills to manage diverse range of service providers and Client representatives.
- Strong communication skills for coordinating with client and vendors.
- Ability to manage multiple operational matters on a daily basis.
- Proven capacity to understand and interpret commercial contracts or proposals.
- Capacity to deal with ambiguity and seek guidance in areas of difficulty.
- Sound computer skills in Microsoft Office.
- Strong Customer service skills.
- Active listening to understand the needs of employees or visitors and responding effectively.
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Hiring company
ManpowerGroup Middle East
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