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Stock & Operations Administrator

Full time at Seddiqi Holding in UAE
Posted on February 20, 2025

Job details

Seddiqi Holding is a family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business units include Ahmed Seddiqi & Sons – the longest-standing and largest unit within the group, Seddiqi Properties, Swiss Watch Services and Mizzen. Key Responsibilities:

Stock Control

  1. Review stock level/availability ensure timely stock replenishment with full adherence to receiving and transferring procedures.
  2. Ensures the availability and timely replenishment of store promotional materials (boxes, shopping bags, display materials, consumables, and corporate gifts); conducts regular inventory checks and ensures proper safekeeping to avoid damages.
  3. Acts as the custodian of the safe, ensuring proper organization and accessibility of merchandise and that stock is stored securely.
  4. Ensures AS&S policies, rules, and procedures are followed with respect to stock control and audit, which is also aligned with the Brand Principal policies and conducts regular inventory checks with a high level of responsibility, attention and zero tolerance on stock discrepancies.
  5. Communicate the inventory results to the boutique manager and the team and escalate any issues to retail management.
  6. Follows up on stock approvals.
  7. Ensures proper acceptance procedures of all delivered stock, with maximum accuracy and efficiency.
  8. Ensures that all products are properly labeled, both on the sales floor and in the safe area.
  9. Communicate with the brand Manager on special orders and spare parts orders and follows up on updates and delivery times.
  10. Administrates the process of stock reservation requests and deposits in line with company policy.
  11. Manages the price change process when and as required and ensures proper tagging/labelling.
  12. Accurately inputs the information on the POS system such as item transfers, and returns in accordance with the company policies and procedures.

Operational Administration

  1. Ensures that the documentation archive and storage are in perfect condition at all times, which corresponds to organizing a filing system and updating relevant documents, including invoices, LTO/LTI, DNs, etc.
  2. To manage the process of in and out consignment (and its archive) related to photo shootings, events, staff consignment and private views.
  3. Handles aftersales process effectively, ensures full adherence to repair/return policies and procedures, and takes responsibility for all boutique job cards, repairs, reservations and SOA.
  4. Processes invoicing procedures accurately and prepares daily sales & reconciliation reports in preparation for sales proceeds collections.
  5. Ensure that the stock is clean and tidy at all times.
  6. To demonstrate a non-compromising attitude, good approach, precision, and reliability within the daily routine.
  7. To support the team in the final stage of invoicing and gift wrapping.
  8. To ensure proper grooming while on duty.
To be successful in this role, you should have:
  1. 2+ years of experience in luxury retail.
  2. Microsoft Office Suite - Basic Word, Excel, PowerPoint & Outlook.
  3. English - Good verbal and written communication.
  4. Organizational and time management skills.
  5. Excellent interpersonal skills and the ability to build working relationships.
  6. Ability to prioritize and multi-task.
What’s next? If you’re proud of your past successes, but your future excites you more, then let us be a part of it—apply Now! NOTE—Only shortlisted applicants will be contacted. Thank you for your interest in joining Seddiqi Holding. #J-18808-Ljbffr

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