SEA (CW) Senior Facilities Coordinator

SEA (CW) Senior Facilities Coordinator Solicitar remote type On-site locations Singapore time type Full time posted on Publicado hace 3 días job requisition id REQ406378 JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. TITLE: SEA (CW) Senior Facilities Coordinator REPORTING TO: SEA CW Hub Lead DIRECT REPORTS: NA DUTIES & RESPONSIBILITIES Site Operations Management

1. Establish credible relationships and interact with teams regularly in the Area.
2. Ensuring the implementation and compliance with Best Practice procedures.
3. Monitor critical and key performance measurements, working to achieve established targets.
4. Promptly inform Account Management on risk and support in executing follow-up actions and communications.
5. Oversee the completion of all required audits in the Area, aiming to meet or exceed set targets.
6. Standardize Operating Procedures and ensure compliance with Client’s policies and procedures, including all government regulations in the Area.
7. Ensure all legal and Client required H&S regulations are met.
8. Support manager’s requests where required.

1. Ensure all sites meet their financial targets and adhere to control requirements.
2. Oversee PH & TH sites to ensure timely completion of standard monthly, quarterly, and annual reporting, including management reports.
3. Provide guidance on Corrigo approval submission process and workflow as well as funding report requirements for each site.
4. Offer instruction on Finance Agency template usage and associated processes.
5. Guide teams on Finance Principal template utilization and procedures.
6. Conduct weekly reviews of finance trackers, providing guidance and training as needed.
7. Establish and communicate guidance for NDC send out processes.
8. Support forecast reviews with the team.
9. Oversee categories spend allocation across all expenditures.
10. Conduct Invoice Summary training sessions and review processes with teams.
11. Offer guidance on GL listing creation and review procedures.

1. Represent JLL by behaving consistently with cultural and company requirements.
2. Provide services to client in keeping with client’s cultural and company requirements.
3. Work unsupervised & manage to work well with others in the process.
4. Assist colleagues with excellent planning & organizational skills in prioritizing work and meeting tight deadlines.
5. Build and maintain an environment that supports teamwork, co-operation and performance excellence within team.
6. Mentor and enable Finance Training of team members.

1. Demonstrate a pro-active approach to issues.
2. Be able to make difficult decisions and resolve problems.
3. Recognise escalation issues & action accordingly.
4. Actively search-out opportunities to achieve better or best results and increase the service delivery provided by JLL.

1. Promote open, constructive and collaborative relations with superiors, subordinates, peers and clients.
2. Gain respect of superiors, subordinates, peers and clients.

1. Listens effectively and communicate through actions and example.
2. Encourage clear, strong written and oral communication skills within the team.
3. Ensure regular communication and suitable escalation of both issues and successes.