Home Saudi Arabia Property Coordinator / Administrator

Home Saudi Arabia Property Coordinator / Administrator

Property Coordinator / Administrator

Full time at Savills Middle East in Saudi Arabia
Posted on February 19, 2025

Job details

The Role The Property Coordinator / Administrator will provide administrative support to the Property Management team in managing the Saudi Arabia portfolio. Key Responsibilities

  1. Assist with the preparation of client reports on a quarterly or monthly basis including collating key data such as critical lease events and obtaining inputs from 3rd parties, with support from senior colleagues if needed.
  2. Handle conference hall bookings with tenants.
  3. Manage parking inventory, card issuance, and parking management.
  4. Prepare events planner and coordinate events with 3rd party service providers.
  5. Coordinate issuance of access card replacements after receiving official emails from tenants with employee details and collect the replacement fees.
  6. Create and update tenants master sheet including representative names and contact details.
  7. Chase and follow up the submission of monthly utilities meter readings from FM to Finance team for billing.
  8. Circulate management reports and deal with any necessary amendments, preparing them ready for printing and binding or email distribution.
  9. Assist in the preparation of other team reports as needed, including one-off projects or reports requested by clients.
  10. Assist in the preparation and issue of agendas and minutes for team meetings, as well as information/presentations needed for these meetings.
  11. Utilise all new systems that are being developed to assist the department/team in delivering a first-class property management service.
  12. Deal with email, social media, and phone enquiries, taking messages where necessary.
  13. Provide timely and appropriate reports to the Senior Property Manager as requested.
  14. Assist in undertaking team/departmental compliance and due diligence tasks.
  15. Act as a tenant liaison as required.
  16. Produce mid-year variance reports for the Property Manager as required.
  17. Assist in organising client or team events.
  18. Gain experience of all the accounting functions, including company accounts, to obtain oversight in this department.
  19. Liaise with the Accounts Assistant over any property queries where necessary.
  20. Deal with enquiries from tenants, clients, solicitors, local authorities, etc.
Skills, Knowledge And Experience
  1. Previous property experience in an administrative capacity (preferably).
  2. Excellent spoken and written English.
  3. Degree educated preferable.
  4. Arabic language skills preferable.
  5. Good organizational and coordination skills.
  6. Good verbal and written communication skills.
  7. Excellent time management.
  8. Ability to multitask and work accurately and effectively under pressure.
  9. Good general administrative skills - essential.
  10. Must be computer literate in Microsoft Excel, Word & Outlook.
  11. Continuous improvement: delivers efficiency in addition to effectiveness.
  12. Self-starter, who relishes challenges and strives for the best.
  13. Strong team player: builds relationships and consults with others, quickly establishes trust and credibility.
  14. Confident with a positive outlook.
  15. Ethical with strong integrity.
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