Office Coordinator

Paramount Pictures Corporation (PPC), a global producer and distributor of filmed entertainment, is a division of Paramount Global, a leading content company with prominent and respected film, television and digital entertainment brands. PPC operations also include Paramount Digital Entertainment, Paramount Famous Productions, Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., Paramount Studio Group and Worldwide Television Distribution. Paramount Pictures Australia (PP Australia) is a global leader in the distribution of filmed entertainment. It is responsible for the sales, marketing, and distribution of theatrical work produced by Paramount and other Viacom units and studios where local deals have been agreed within Australia. This is a PART-TIME (3 days/week) FIXED-TERM contract role based in Pyrmont, Sydney. Enough about us! What you’ll do as an Office Coordinator: This role provides administrative and operational support to the business including, but not limited to, office resources, reception duties, support to the finance function and other adhoc office support duties as required. You’ll be an energetic, friendly, and agile person who enjoys variety, pace, and dealing with a wide variety of people from both inside and outside of the business. Functions will include:

1. Responsible for the physical aspects of the office – creating and sustaining a safe and productive environment for all staff.
2. Liaising with building management on any issues relating to office space – security, maintenance, cleaning, etc.
3. Coordinating any office moves or refurbishments.
4. Admin support for finance/invoicing, vehicle leasing, mobile plans, etc.
5. Sourcing and purchasing office supplies including stationary, equipment, kitchen, postage/couriers, etc.
6. Coordinating meeting rooms, making sure rooms are clean and tidy.
7. Reception duties relating to calls or visitor management.
8. Assist Sales team with theatrette bookings, coordinating events and movie screenings, sourcing suppliers, etc.
9. Supporting HR team on local projects, training activities.
10. Other duties as required by management.

What are we looking for in an Office Coordinator? What’s important?

1. 2+ years of experience in office admin support and/or office management.
2. Proficiency with MS Office systems.
3. Experience working with/tracking budgets.
4. Customer-focused and friendly, helpful attitude.
5. Strong communication skills, both verbal and written.
6. A great team player.
7. Ability to manage a wide range of tasks and react to priorities without any drama.
8. Experience from within the entertainment/media industries would be an advantage but not essential.

Paramount ANZ is proud to be recognised by Diversity Council Australia as a 2024-2025 Inclusive Employer. Paramount embraces differences and welcomes applications from people of all backgrounds regardless of factors such as race, colour, sex, language, religion, political or other opinion, national or social origin, property or birth. These grounds also include age, nationality, marital status, disability, place of residence and sexual orientation. Paramount acknowledges and respects Aboriginal and Torres Strait Islander peoples as the first peoples of the lands where we live, learn and work, and honours their continuing connection and care for Country and storytelling. #J-18808-Ljbffr