Office Manager

Full time at Savills Group. in Saudi Arabia

Posted on February 17, 2025

Job details

Join to apply for the Office Manager role at Savills Middle East . The Role The Office Manager will report directly to Head of Saudi Arabia, providing administrative support and running the day-to-day office operations. Key Responsibilities

OFFICE MANAGEMENT

Create and maintain an efficient filing system.
Organise events & activities such as office parties, breakfast presentations and social events.
Office related contract review.
Meeting Room management.
Monitor Driver's Daily Schedule.
Monitor Office Assistants/Receptionists duties and responsibilities.
Attend to visitors if Office Assistant/Receptionist is unavailable.
Manage the contractors for office maintenance (HVAC, plumbing, lighting, printers, cleaners).
Recycling – arrange company to collect any recyclable materials.
Coordinate with regional IT team for office/staff requirements.
Internet & Comms - liaise with suppliers regarding issues, monitor bills & contract expiry.
Monitor and update IT Device Movement Tracker.
Obtain quotations as per best practice, prepare LPO’s.
Pantry and Stationery supply and inventory.
Office cost saving initiatives.
Prepare business letters.
Partner with HR to update and maintain office policies as necessary.
Provide general support to visitors.
Coordinate with IT department on all office equipment.
Assist in filling various RFPs.

COMPLIANCE

ESG coordinator.
Internal Admin Audits.
Anti-Money Laundering / Know Your Client Tracker / Monitor AML Due Diligence Request.
Manage assessments required by UK / Regional teams.

BD & CLIENT RELATIONS

Manage client relationships and deal effectively with all employees and external business contacts while conveying a positive, service-oriented attitude.
Responsible for website information to be up to date.
Assist with social media tasks when required.
Client Database Management.

Skills, Knowledge And Experience

Fluent in Arabic and English.
Educated to Bachelor`s degree level.
At least three years’ experience in a similar EA or Office Management/ Administrative role.
Well-developed interpersonal skills, ability to build and sustain relationships with clients and colleagues.
High level of written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Ability to work on own initiative and have a proactive, positive approach.
Able to be flexible if required regarding administrative cover in the office.
Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
Discretion and understanding of confidentiality issues.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative #J-18808-Ljbffr

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Hiring company

Savills Group.

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Office Manager

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OFFICE MANAGEMENT

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Hiring company

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Home Saudi Arabia Office Manager

Home Saudi Arabia Office Manager

Office Manager

Job details

OFFICE MANAGEMENT

COMPLIANCE

BD & CLIENT RELATIONS

Seniority level

Employment type

Job function

Apply safely

Hiring company

Savills Group.

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