Home Saudi Arabia Senior Administrator

Home Saudi Arabia Senior Administrator

Senior Administrator

Full time at UrbaCon Contracting & Trading Company in Saudi Arabia
Posted on February 17, 2025

Job details

Job Summary The Senior Administrator provides office and administration support through excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls, scheduling meetings, and fulfilling all administration requirements assigned. Job Responsibilities

  1. Remain professional and approachable at all times, providing excellent customer service to all visitors and acting as a face of the organization to enhance branding internally and externally.
  2. Maintain a scheduler to organize appointments with the direct supervisor and provide necessary advice/reminders daily, ensuring critical meetings are not missed.
  3. Check admission of guests without appointments to the direct supervisor daily.
  4. Maintain a log of visitors and appointments for easy reference daily.
  5. Confidentially and accurately distribute, record, or file correspondences, calls, or queries at all times for efficient traceability of all documents handled in the direct supervisor’s office.
  6. Ensure that documents for the department are distributed to the concerned personnel in a timely manner daily.
  7. Screen and organize documents for the direct supervisor in the signature file daily.
  8. Record all distributed documents and monitor actions taken for correspondence requiring a reply daily.
  9. Advise the direct supervisor of any documents/matters requiring immediate attention daily.
  10. Screen and forward approved calls to the direct supervisor daily.
  11. Monitor all documents coming in or leaving the department in compliance with the quality management system at all times.
  12. Ensure proper dissemination of mails to the department daily.
  13. Ensure that couriers/packages are delivered/received in a timely manner.
  14. Collate data or prepare professional reports, memos, or presentations as requested by the supervisor within the established time frame with minimal errors.
Job Knowledge & Skills
  1. Knowledge in office administration.
  2. Knowledge and experience in delegation of authority and responsibility.
  3. Knowledge of information gathering and monitoring.
  4. Excellent working knowledge of English (oral and written).
  5. High proficiency in Computer Office Applications and Programs (MS Excel, Word, etc.).
  6. ERP knowledge, preferably SAP functional skills, are required to be successful in this role.
Job Experience Minimum 5 years working experience, 3 years relevant working experience, 2 years in GCC is a plus. Competencies
  1. Collaboration
  2. Accountability
  3. Resilience
  4. Quality
  5. Leadership
  6. Clerical Documentation Tools L2
  7. Calendar Maintenance L2
  8. Document & Record Control L2
  9. Data Analysis L2
  10. Administrative Document Design L2
Education Bachelor's Degree in Business Administration or any related field. #J-18808-Ljbffr

Apply on company website
Apply safely

To stay safe in your job search, information on common scams and to get free expert advice, we recommend that you visit SAFERjobs, a non-profit, joint industry and law enforcement organization working to combat job scams.

Share this job
See All UrbaCon Contracting & Trading Company Jobs
Looking for Ways to improve your career?

Increase your chances with
Courses in Senior , Administrator

See All Courses

Similiar Jobs that might interest you

... are seeking a Senior Chemicals Advisor for its Downstream ... and business. The Senior Chemicals Advisor will advise ...

Saudi Arabia 30 days ago

Apply on Jobsite

Senior Chemicals Advisor

 Saudi Aramco (ASC)

... are seeking a Senior Chemicals Advisor for its Downstream ... and business. The Senior Chemicals Advisor will advise ...

Saudi Arabia 30 days ago

Apply on Jobsite

Senior Paralegal - Tax

 Saudi Aramco (ASC)

Aramco energizes the world economy. Aramco occupies a unique position in the global energy industry. We are the world' ...

Saudi Arabia 30 days ago

Apply on Jobsite

Senior Paralegal - Tax

 Saudi Aramco

Aramco energizes the world economy. Aramco occupies a unique position in the global energy industry. We are the world' ...

Saudi Arabia 30 days ago

Apply on Jobsite

... to the Company's senior executives, and other ... , economists, public relations professionals, Senior Executives, as well ...

Saudi Arabia 30 days ago

Apply on Jobsite

... to the Company's senior executives, and other ... , economists, public relations professionals, Senior Executives, as well ...

Saudi Arabia 30 days ago

Apply on Jobsite

... seeking a Senior Corporate Strategy Advisor to join ... publications. The Senior Corporate Strategy Advisor will directly ...

Saudi Arabia 30 days ago

Apply on Jobsite

... seeking a Senior Corporate Strategy Advisor to join ... publications. The Senior Corporate Strategy Advisor will directly ...

Saudi Arabia 30 days ago

Apply on Jobsite

... seeking a Senior Corporate Strategy Advisor to join ... strategy. The Senior Corporate Strategy Advisor will coordinate ...

Saudi Arabia 30 days ago

Apply on Jobsite

... are seeking a Senior Retail Deployment Engineer ... independently, engage with Senior stakeholders, excellent communication ...

Saudi Arabia 30 days ago

Apply on Jobsite

... are seeking a Senior Retail Deployment Engineer ... independently, engage with Senior stakeholders, excellent communication ...

Saudi Arabia 30 days ago

Apply on Jobsite

Senior Archivist

 Saudi Aramco (ASC)

... photography, and artifacts. The Senior Archivist will help ... . Familiarity with the chemicals and energy industry. ...

Saudi Arabia 30 days ago

Apply on Jobsite

Senior Archivist

 Saudi Aramco

... photography, and artifacts. The Senior Archivist will help ... . Familiarity with the chemicals and energy industry. ...

Saudi Arabia 30 days ago

Apply on Jobsite

... . Overview We are seeking a Senior Public Relations Representative to join ...

Saudi Arabia 30 days ago

Apply on Jobsite

... . Overview We are seeking a Senior Lifecycle Analysis Scientist to join ...

Saudi Arabia 30 days ago

Apply on Jobsite

Senior Mechanical Inspector

 Saudi Aramco (ASC)

... . Overview We are seeking a Senior Mechanical Inspector to join our ...

Saudi Arabia 30 days ago

Apply on Jobsite

... . Overview We are seeking a Senior Mechanical Inspector to join our ...

Saudi Arabia 30 days ago

Apply on Jobsite

... . Overview We are seeking a Senior Lifecycle Analysis Scientist to join ...

Saudi Arabia 30 days ago

Apply on Jobsite

... . Overview We are seeking a Senior Public Relations Representative to join ...

Saudi Arabia 30 days ago

Apply on Jobsite
See All Senior Jobs
Jobs
Courses
Saudi Arabia
Middle East
Asia
Europe
Australia
Africa
The Americas
Global
Promote courses on Laimoon Promote your courses
Free virtual classroom software

Copyright 2025 © Laimoon.com Privacy Policy   -    Terms Of Use

Feedback Feedback