Executive Assistant, PA, Business Support

Executive Assistant (EA) GLOBAL LEADER Are you ready to join a dynamic team in a fast-paced, global environment? We are looking for a highly organised and proactive Executive Assistant (EA) to support our team and contribute to a variety of exciting projects, events, and operational activities. This is a great opportunity for someone who thrives in a diverse, high-energy work environment and enjoys juggling multiple responsibilities. KEY RESPONSIBILITIES:

• Event Management & Logistics: Oversee customer, partner, and internal executive visits, All Hands meetings, training sessions, morale events, and other large business gatherings.
• IT Equipment Management and Support: Manage and distribute devices and peripherals, maintain inventory records, and ensure office equipment is functioning smoothly.
• Budget Management & Purchasing: Handle payment and reconciliation processes related to day-to-day team activities, ensuring accuracy and efficiency.
• General Queries: Act as the go-to person for queries about campus operations and internal processes, providing clear and timely guidance.
• Director Support: Assist with travel arrangements, expense management, calendar coordination, meeting organisation, and ad hoc Leadership Team support.
• Onboarding: Support new hires by managing their setup, including Microsoft Teams sites, email distribution lists, and organizational charts.

As the business grows, this role offers opportunities for personal and professional evolution. WHO WE ARE LOOKING FOR: The ideal candidate will thrive in a global, diverse, and complex environment, and be eager to tackle varied and fast-paced challenges. You will have the ability to prioritise effectively and work independently or as part of a larger team. Flexibility, adaptability, and a positive, solution-oriented mindset are key to success in this role. We are looking for someone who is:

• Highly organised and can manage shifting priorities in a dynamic work environment.
• A collaborative team player who is also comfortable working autonomously.
• Enthusiastic, adaptable, and able to stay calm under pressure.
• Experienced in project planning and event management, working with multiple stakeholders.
• Ready to support a diverse range of activities, from director-level assistance to large-scale event coordination.

KEY SKILLS & EXPERIENCE REQUIRED:

• Strong planning and organisational skills.
• Excellent verbal and written communication skills.
• Proven ability to manage time, prioritise effectively, and solve problems.
• Collaborative team player with excellent interpersonal skills.
• Ability to work independently and as part of an interdependent team.
• A track record of delivering high-quality work with attention to detail and clarity.
• Ability to exercise sound judgment, professionalism, and discretion.
• Experience supporting remote or hybrid teams is advantageous.
• A creative, innovative thinker who embraces ongoing improvement.
• Proficiency with Microsoft Office and Windows is required; MCAS qualification is desirable.
• A genuine interest in new tools and technology.

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