Document Controller

Full time at AESG in Saudi Arabia

Posted on February 16, 2025

Job details

AESG is an international specialist consultancy, engineering and advisory firm, with offices in London, Dubai, Abu Dhabi, Singapore and Riyadh, dedicated to help solve our clients' greatest challenges, through collaboration, innovation and advanced technical solutions. With unparalleled experience, gained from working on hundreds of projects, our multi-disciplinary team of Architects, Planners, Engineers, Scientists, Modelers and Project Managers work alongside our clients to deliver effective solutions that stand the test of time. Job Description We are seeking a Document Controller, who is available to join immediately and willing to relocate to Khobar, Saudi Arabia. This is a site-based role in Khobar that requires a minimum of 5 years of professional experience in managing document control processes and providing administrative support, ideally within the engineering or architecture consultancy sector. This fast-paced role offers an excellent opportunity to work on document control for high-profile multidisciplinary projects across the Middle East whilst ensuring an exemplary level of quality, organisation, coordination, and communication skills are maintained throughout. If you are passionate, committed to excellence, self-driven and great with time and task management skills, you could be a part of our team. Key Accountabilities and Activities:

Registering all incoming and outgoing correspondences, MoMs, Drawings & technical submittals. This may be via an online portal (ACONEX / BIM 360 etc).
Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager.
Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, reports, Submittals and other forms of pertinent documents from the client and subcontractors.
Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures.
Maintain Project Documentation as per ISO standards.
Working closely with clients and divisional leaders to ensure an exemplary level of quality.
Successful closeout and handover of documentation as required by line manager.
Working with our multidiscipline team to ensure coordinated outputs.

The ideal candidate fits the below profile:

Committed to technical excellence
Good relationship builders (internal and external)
Degree in Business Administration or a related field.
Minimum of 5 years experience in management of document control processes.
Knowledge of Arabic language is desirable.
Solid understanding of bid writing, design and coordination of multidisciplined engineering projects.
Previous experience working for an engineering consultant or architectural design firm.
Experience in utilising Microsoft Office, Aconex, BIM360 or similar Electronic Document Management Systems.
Experience in the setup of document control filing system.

AESG is a multidisciplinary specialist consultancy, offering a consultancy service and work environment like no other. Through our world-class reputation for innovative thinking, pushing projects to outperform expectations through smart application of planning, engineering and architectural solutions, our project portfolio includes some of the world's most forward-thinking and exciting new developments. The success of our company is built on the success of individuals. Our ability to achieve what we have is because our staff are driven, passionate and love what they do. Through our progressive, lively and collaborative environment, we identify, foster and nurture the greatest strengths of our staff, and allow them the opportunity to flourish by offering positions of responsibility at an early stage, and providing clear career progression pathways for all. As an employee of AESG you can expect:

Great career opportunities with access to a huge variety of projects and incredible clients to make your mark in a growing company and accelerate your career.
Working on some of the world's leading developments and tackling our clients' greatest challenges.
Commitment to building on your areas of specialism and focal interest points, supporting your professional development through a structured training and mentorship program.
Highly collaborative approach across the different technical service offerings.
Internal and external training opportunities where do you want to take your career? We'll help you get there!
Promotion of the importance of health and well-being of the team, including team building fitness activities, social events and the provision of a healthy work environment.
To be part of a dynamic and motivated team with an amazing team culture.

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Document Controller

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