Property Executive (Commercial)

Reports to the Centre Manager with specific responsibilities for the efficient and smooth operation of all matters relating to the maintenance, security, and management of the building. Responsibilities: General administration of all building works/service contracts, carpark management, security, and fire protection system. Oversee all aspects of common areas defects, repairs & maintenance matters, plumbing, sanitary, carpark, and fire & security matters. Planning and implementation of building maintenance programs such as preventive, corrective maintenance, inspection schedules, and programs relating to security. Prepare cost estimates, work specifications, invite quotations, and follow up on various repairs and maintenance work in the building. Supervise building works carried out by maintenance staff and service contractors, ensure that all works comply with specifications and statutory requirements, and initiate actions against defaulting contractors when needed. Conduct regular inspections of all common areas, public walkways, building surrounding façade, etc., and institute remedial action including following up on outstanding works. Build and maintain relationships with tenants and occupiers, attend to their feedback and complaints. Liaison with government authorities/statutory boards, architects, engineers, and other divisions on matters relating to management, security, and maintenance of the building. Assist in preparation of budget forecasts, meeting materials, minutes of meeting, and various reports timely and accurately. Check all safety equipment, work methods, and procedures regularly; ensure proper control/record of key movements and take necessary action to rectify any unsafe situations and enhance the security in the building. Attend to emergencies in the building and any other duties assigned to you from time to time. Job Requirements: Diploma or Degree in Building / Facilities / Property Management / Engineering or relevant discipline. Minimum 2-3 years' experience in a similar role. Strong verbal and written communication skills to front and manage all levels of tenants or landlords. Dynamic, resourceful, self-motivated, able to work independently as well as in a team. Commercial building experience will be a strong advantage. Candidates with more years of relevant experience may be considered for Senior Executive position. Must be able to commit to 5.5 days. #J-18808-Ljbffr