Company Secretary

Purpose of the role: To ensure compliance with corporate governance, regulatory requirements, and legal frameworks across group companies, while supporting key corporate actions, advising management on legal risks, and facilitating efficient decision-making and statutory operations to safeguard the company's legal standing and operational integrity. Key Responsibilities: I. Corporate Law Compliance (Private/Public/Listed Entities)

1. Formation of Companies :Oversee the complete process of company formation and operationalization, ensuring compliance with applicable laws.

2. Secretarial Compliance Support :

1. Maintain and update all Statutory Registers.
2. Provide full support for the Meetings of the Board of Directors, Committees, and Shareholders.
3. Ensure adherence to periodic and event-based compliance under the Companies Act, 2013, including required filings.
4. Coordinate documentation and certifications required under the Act.

3. Shares and Securities Documentation:

1. Manage corporate actions such as Rights Issues, Private Placement, and Bonus Issues.
2. Handle Transfer and Transmission of Shares.
3. Coordinate the conversion of Preference Shares to Equity.
4. Oversee Buyback of Shares and Dividend Payments, ensuring all related compliances.
5. Support in Secretarial Audits and Secretarial Compliance Reports.
6. Manage Charge Creation, Modification, and Satisfaction documentation.
7. Handle Condonation of Delay in Filing of Charge Documents.

4. Company/LLP Winding-Up :

1. Oversee the regular or fast-track winding up/closure of companies and LLPs.

5. Board Interaction

1. Interactions with the Directors of group companies, coordinating for holding various meetings of the Boards and the committees.
2. Meetings documentations including agenda and minutes – Preparation, circulation, finalisation.
3. Stakeholder Communications based on various decisions and directions coming out of Board meetings, committee meetings and shareholder meetings.

4. Follow-up for the execution of various decisions and directions coming out of Board meetings, committee meetings and reporting back to respective Boards or committees on the actions taken. II.FEMA Compliances: File FCGPR forms with RBI for allotment of shares to non-residents.File FCTRS forms with RBI for transfer of shares involving residents and non-residents.Submit FLA/APR returns as required by regulations. III. Intellectual Property (IP) Management:

1. Manage the company's IP portfolio.
2. Coordinate with external agencies for registration, renewals, and representation on IP matters.

IV. LLP Services:

1. LLP Registration and Compliance.
2. Drafting, amending, or altering the LLP agreement.
3. Filing of Annual Returns and Statement of Accounts & Solvency with ROC.
4. Handle the appointment or resignation of partners.
5. Manage changes in LLP names or addresses.
6. Oversee the conversion of LLP to Company and vice versa.

Candidate should also be ready to handle any other secretarial, compliance, or regulatory tasks as assigned from time to time. Educational Qualifications & Experience Level

• Qualified Company Secretary (CS) with membership in the Institute of Company Secretaries of India (ICSI) .
• 8 to 10 years of post-qualification experience in corporate secretarial roles, ideally in a medium to large organization handling compliance for private, public, and/or listed companies.

Additional Qualifications (Preferred):

• A law degree (LLB) or knowledge of corporate law would be an added advantage.
• Familiarity with FEMA regulations and/or experience in handling cross-border transactions.
• Knowledge or certifications in corporate governance or related areas would be beneficial.