Personal Assistant (Family Office/Travel Arrangement/$6.5K + AWS)

Job Responsibilities

• Manage the schedules, communications, and administrative requirements of the Principal/ Executive Management, including drafting, preparation and management of emails and business correspondences on his/her behalf
• Minute taking during meetings and preparation of reports. Collate and prepare information to support and brief the Principal prior to meetings, as well as undertake appropriate follow-up actions
• Manage household administration matters including banking, payments and record-keeping
• Perform a management and coordination role for the household staff including maids, drivers, cooks and secretaries (where applicable)
• Coordinate with internal teams and external service providers to fulfill a variety of requests, including household/vehicle maintenance matters and transportation arrangements
• Handle mail management and arrangement of deliveries and couriers
• Assist with organization of celebrations and events
• Assist with travel and visa arrangements and provide concierge support when the Principal is traveling with the understanding that this can occur across different time zones
• Make all travel arrangements and reservations, including flights, hotels, dining, land transfers and other logistics
• Maintain records of travel credits, open tickets, memberships, preferred vendors/hotels/restaurants
• May be required to travel from time to time to provide assistance with errands during trips
• Liaise with various teams and service providers to gather and consolidate information such as trip expenses and prepare reports for management review
• Liaise with other household PAs to fulfil work requirements, including coverage of duties for other Principals
• Assist with general administrative work and any business requirements from time to time

Requirements

• Minimally Diploma with about 7 years of working experience, preferably in C-level executive support, secretarial roles, office administration or client services
• Proficient in Microsoft Office and remote collaboration tools; comfortable with adopting the usage of new tech tools
• Excellent written and verbal communication skills with high level of tact and discretion
• Able to professionally handle sensitive information and maintain complete confidentiality
• Proactive team player with strong interpersonal skills and the ability to work independently
• Highly adaptable and able to manage a varied and fluid job scope
• Ability to work flexible schedules including weekends and holidays
• Meticulous, organized, resourceful and process driven

Interested candidates who wish to apply for the advertised position, please click on “Apply ”. We regret that only shortlisted candidates will be notified. EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at . You acknowledge that you have read, understood, and agree with the Privacy Policy.