Administrative Assistant Host Nations

Job Title: Administrative Assistant - Host Nations Education: Bachelor of Business Administration (Management) Nationality: Any Nationality Vacancy: 1 Vacancy Job Description: Overview: Under moderate supervision, work involves performing a variety of administrative duties within a discipline or division of the company. Responsibilities:

1. Performs a variety of general administrative support tasks.
2. Prepares reports and correspondence; maintains project files according to company policy.
3. Prepares access badge applications.
4. Prepares Sponsor letters for all employees in the company.
5. Creates all the sponsors Purchase Requests (PR).
6. Coordinates with subcontract and program control to authorize and approve the PRs.
7. Operates all office equipment, PC computer and printer, fax machine, 10-key calculator, and reproduction machines.
8. Answers telephone for all incoming and interoffice calls in a courteous and professional manner; disseminates telephone messages to management and employees.
9. Gathers and creates PR special reports for materials, forms, and summaries at the request of management.
10. Schedules appointments (medical, fingerprints, Eye test, lost CID, KDL & truck permit).
11. Requisitions supply and completes routine office reports.
12. POC Property inventory for Host Nation department.
13. Processes incoming and outgoing mail for all Host Nation services (Renewal Residency, New Residency, Renewal Civil IDs, New KDL, Renewal KDL, J2 badges, Renewal Baladiyah cards, Driving Insurance, etc.).
14. Daily update for accident report.
15. Communicates with all departments and point of contacts.
16. Verifies timesheet accuracy; prepares vacation schedules and vacation timesheets.
17. Maintains employee roster for the department or section.
18. Performs other duties as assigned.
19. Key control.
20. Observes all stored materials and works to compensate for the shortcomings with a purchase order.
21. Drafts correspondences or messages.
22. Works with spreadsheets, creates presentations and reports, and works on HCAMS System.

Qualifications: Education / Certifications: High School diploma plus vocational training in administrative sciences. Associate degree preferred. Equivalent work experience can be substituted for education on the basis of one (1) work year for every two (2) years of education required. Equivalent combination of education and experience acceptable. Experience: A minimum of four (4) years of administrative experience or an equivalent combination of education and experience. Skills & Technology Used: Knowledge of administrative policies, office procedures, and techniques. Understanding of military and government contracting terminology. Excellent interpersonal and customer service skills. Ability to treat confidential information with professionalism and discretion. Intermediate knowledge of Microsoft Office to include MS Word, MS Excel, MS PowerPoint, and MS Outlook. We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. Company Industry: Facilities Management Department / Functional Area: Administration #J-18808-Ljbffr