Executive Assistant (AI Tech Company)

Work Arrangement: Fully remote Job Type: Full-time Work Schedule: 9 AM - 6 PM PST with flexibility for overtime Time Zone: Pacific Time (PST) Holiday Orientation: US Holidays About Pearl Talent At Pearl Talent, we specialize in connecting exceptional talent with some of the best startups in the US and EU. Backed by leading investors like OpenAI, a16z, and Founders Fund, our clients are dynamic, fast-growing companies looking for ambitious professionals who want to build long-term, impactful careers. We’re committed to supporting our candidates with professional development, retention bonuses, and opportunities to thrive in roles where they can make a real difference. About the company The company focuses on accelerating the clean energy transition by leveraging both physics-based models and artificial intelligence (AI). Established in 2023, it aims to develop AI solutions for the electric grid, enhancing its efficiency and resilience. The company’s leadership brings extensive experience in energy system planning, simulation, and optimization, with a background in research and development within the clean energy sector. Role Overview The Executive Assistant (EA) will support senior leaders by managing schedules, emails, and daily operations. This role requires excellent organization, confidentiality, and the ability to work independently in a fast-paced environment. Key Responsibilities Schedule & Email Management

• Plan and coordinate meetings across multiple time zones
• Manage email inboxes, prioritize messages, and summarize key points
• Send reminders for important deadlines and follow-ups
• Adjust schedules as needed to accommodate urgent requests

• Handle office-related tasks, including ordering meals and supplies
• Assist with data entry, file organization, and travel arrangements
• Support personal tasks for executives when required
• Identify ways to streamline workflows and improve efficiency
• Maintain organized records and ensure quick access to important documents

• Identify ways to streamline workflows and improve efficiency
• Maintain organized records and ensure quick access to important documents
• Suggest better tools or methods for communication and scheduling

Must-Have

• Experience as an Executive Assistant or in a similar support role
• Strong organization and time management skills
• Proficiency in Google Workspace, Zoom, and Slack
• Ability to work independently, take initiative, and solve problems
• High attention to detail and confidentiality
• Flexibility to handle urgent tasks outside regular hours

Nice-to-Have

• Experience in climate tech, AI, or energy industries
• Familiarity with Salesforce or similar tools
• Experience supporting senior executives
• Comfortable working in a startup with limited public information

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

1. Application
2. Screening
3. 30 minute Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding