Home UAE Executive Secretary to CEO

Home UAE Executive Secretary to CEO

Executive Secretary to CEO

Full time at Bait Al Nokhada Tents & Fabric Shades Factory LLC in UAE
Posted on February 12, 2025

Job details

Responsibilities:

  • Answer phone calls and emails and take messages.
  • Take accurate and comprehensive notes at meetings.
  • Draft, format, and edit reports, documents, and presentations.
  • Maintain databases and keep records.
  • Liaise with internal departments, answer calls, and make travel arrangements.
  • Manage internal and external correspondence.
  • Copy, scan, and fax documents.
  • Prepare facilities for scheduled events and arrange refreshments, if required.
  • Observe best business practices and etiquette.
  • Maintain confidentiality and handle sensitive information.

Requirements:

  • Certification in secretarial work, office administration, or related training will be a plus.
  • 2-3 years of experience as a personal assistant would be advantageous.
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Advanced typing, note-taking, record-keeping, and organizational skills.
  • Ability to manage internal and external correspondence.
  • Working knowledge of printers, copiers, scanners, and fax machines.
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Excellent written and verbal communication skills.
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