Leasing Administrator
Full time
at Americana Restaurants
in
UAE
Posted on February 12, 2025
Job details
Job Purpose: The position is responsible for maintaining the lease administration function in the applicable Market(s). The role of lease administration is as a support function to the Real Estate team to manage effective controls, data accuracy & tracking, maintaining an effective audit trail and effective lease signing aligned with Americana standards & policies to meet the department goals. Responsibilities:
- Review Tenancy Contracts for existing running lease agreements
- Receive cheques from finance related to the lease/Tenancy agreement, check if they are aligned with the particulars of payments as per lease and ensure they are delivered to the Landlord on timely manner.
- Preparation of Acknowledgments for Lease Agreements, tenancy contracts and Cheques
- Scanning the Acknowledgments along with the cheque drafts and handing it over to Finance team
- Follow up with the Landlord on the executed lease/Tenancy agreement & required official documentation in a timely manner, escalating any delays to the Real Estate Portfolio Manager
- Scanning/Photocopying of Lease documents & cheques
- Ensure Americana standards are implemented, met and maintained
- Provide timely and accurate documentation and reporting
- Execute special projects as assigned by Senior Real Estate Portfolio Manager
- Demonstrate initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines
- Assist in the development and implementation of procedures to ensure the integrity of the lease database system.
- Write reports as requested in the lease database system for the Real Estate Department.
- Maintain an accurate, detailed audit trail for each deal , and track and document decisions related to the same
- Other duties or projects as assigned.
- University Degree is desirable.
- Knowledge of Word, Excel, Access, and Power Point is essential.
- 2 - 4 years’ experience Prior leasing experience in a retail chain or shopping center environment
- Knowledge of legal terms & language of the lease
- Excellent quality checking & compliance skills
- Ability to plan, organise and adapt in various situations to meet business objectives
- Experience of business process re-engineering
- Experience of extensive Real Estate System Implementation projects
- Strong analytical abilities
- Skilled in interpreting retail lease language with strong attention to detail.
- Exceptional communication, negotiation, and client relationship management abilities.
- Effective time management and organizational skills, capable of handling multiple projects and meeting deadlines.
- Proficient in solving problems, influencing teams, and leading effectively.
- Delivers high-quality work independently with strong ethics and professionalism.
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