Administrative Assistant

Administrative Assistant Executive Office | Location: Toronto The Role: This is an exciting opportunity to bring your organizational and administrative skills to a national role! Working closely with the Executive Team, internal teams and applicable external stakeholders, the Administrative Assistant will provide strategic, critical and sophisticated administrative and project support to ensure the smooth and efficient running of the Executive function and offices at Arthritis Society Canada. Join us in this exciting role to see where this takes you in your career! What We Do: Arthritis Society Canada is on a mission to fight the fire of arthritis with the fire of research, innovation, advocacy and information and support. That’s because arthritis robs six million Canadians of their mobility, mental and physical well-being, and in some cases, their livelihood. It is Canada’s most common chronic condition, and there is no cure. Why Join Us: A career with us is more than just a job. It’s an opportunity to use your talents to push back against the devastation of arthritis. Fighting the fire of arthritis gives meaning to our work, incites collective action and drives us to excellence in all we do. Our bold and ambitious strategic plan, Accelerating Impact, is propelling our work to create transformational change. We are united, transformative and impactful culture. Our people are essential to our efforts and we will empower you to be successful in your role. We are honored to be a 2022-2024 (and 2019-2021!) Canada’s Most Admired™ Corporate Cultures winner, and proud to be accredited under Imagine Canada’s Standards Program. Key Accountabilities: Governance (30%):

• Drafting and assembling schedules, agendas and other key materials in support of Board of Directors and Committees meetings.

Executive Office (70%):

• Main contact for all internal Executive meeting bookings including calendar confirmations, drafting agendas and creating materials.
• Managing communications to internal stakeholders, including drafting correspondence and collating materials.
• Coordinating CEO-led employee-related events and meetings, including in-person and virtual all staff retreats.
• Handling Executive travel including flights, hotels, catering, etc.
• Completing expense reporting for Executives.

Qualifications, Experience & Skills:

• Degree or college diploma in administration or related field with a minimum of five (5) years of experience supporting a senior level executive/senior team with administration and project needs.
• Ability to multi-task, drive portfolio independently and work well under pressure.
• Unquestionable integrity, a highly nuanced sense of judgment and absolute discretion with confidential and sensitive information. Demonstrated ability to be tactful and diplomatic.
• Professional and sophisticated communicator, with excellent written skills. A responsive customer service outlook with a positive “can do” approach.
• Technologically savvy, with an advanced level of proficiency in Microsoft Office.

Working Conditions: This position is designated to our Toronto office in a hybrid model. This means you will work at least 2 days a week from our Toronto office and the rest of the days remotely/from home. The exact days you are required to work from our office will be determined by your supervisor. This will include in-person meetings, events, retreats and other opportunities to connect and collaborate. Some Highlights of What we Offer:

• Performance Rewards: Pay for performance incentive program.
• Health & Wellness: Extended healthcare benefits (including dental, vision, prescription drugs & disability coverage), choice of healthcare spending account and/or healthy living account, virtual 24/7 healthcare access & discounted fitness membership.
• Time-Away Programs: Vacation (at least 3 weeks), personal days, holiday closure & summer hours.
• Ways of Working: Working with us doesn't have to mean working in an office to have an impact. Our dedication to enabling you to flourish means that you can have choice and flexibility in where you work and live, subject to the needs of your role, the people you serve and our requirements. We have a hybrid working model, with home and office-based options available. We will always list a primary location which will be where you go for in-person teamwork.
• Retirement Planning: DCPP whereby you contribute 4% of earnings & we match this with 5%, and a convenient reduced-fees Group RRSP scheme.

Apply Now: This job posting is for an existing vacancy. If you are interested in, and qualified for, this exciting opportunity, please submit a cover letter and resume to hr@arthritis.ca. We thank all applicants for their expression of interest, however only those selected for an interview will be contacted. Interested in a different role or know someone that would be a great fit for our team? We are creating an organization that is an exceptional place to work and volunteer. You are encouraged to visit our official careers site at where you can view all our current job opportunities across Canada, and learn more about why you should join our team to help extinguish arthritis for good!