Executive Assistant

Full time at LED FLEX in UAE

Posted on February 8, 2025

Job details

LED Flex is a manufacturer of LED luminaires, established for over 10 years, and is looking for a dynamic and experienced Executive Assistant to the Global Sales Director to join our Dubai team. Ideally, you will be located in Dubai Investment Park 2, UAE.

Role & Responsibilities:

Support and work closely with the Global Sales Director.
Work closely with the LEDFlex Global Sales & Estimation team to align upcoming meetings.
Organise, book and support internal and external engagements/meetings. Draft meeting agendas and ensure the timely preparation of papers and follow up on actions from meetings.
Manage diaries for external and internal meetings. Assist in the organisation of sales and marketing related events with our customers.
Provide administrative support as required, including typing, document preparation, filing, presentation and report preparation, collating data, and conducting research.
Handle and prioritize emails, phone calls, and other correspondence on behalf of the Director.
Act as point of contact for internal & external clients.
Coordinate and book travel arrangements including itineraries, flights, hotels, visas, insurances, and cars/taxis.
Prepare the executive’s expense report submissions.
Address inquiries and resolve issues professionally and promptly.
Ensure the Director’s office is organized and equipped with necessary resources.
Maintain records, files, and documentation in an accessible and confidential manner.
Proactively identify and address potential issues to minimize disruptions to the Director’s workflow.
Provide research, analysis, and recommendations to support decision-making.
Convey directives, instructions, and information clearly and effectively.
Support the director with projects and ad-hoc tasks as assigned.

Qualifications:

Bachelor’s Degree (preferred in fields like Business Administration, Communications, or a related field).
Proven Work Experience: 3–5+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
Experience supporting high-level executives or senior management.
Familiarity with office management systems, travel arrangements, and meeting scheduling.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
Familiarity with project management tools and communication platforms.
Knowledge of office equipment and systems (printers, teleconferencing).
Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and handle tight deadlines.

Additional Qualifications:

Strong attention to detail.
Problem-solving ability and resourcefulness.
Flexibility to adapt to changing priorities.
Professional demeanor and the ability to represent the executive positively.
Multitasking capabilities in a fast-paced environment.
Communication Skills: Excellent written and verbal communication, often requiring correspondence on behalf of the executive.
Time Management: Efficiency in scheduling, prioritizing, and managing calendars.
Discretion and Confidentiality: Handling sensitive and confidential information with care.
Interpersonal Skills: Professional demeanor and ability to interact with high-level executives and stakeholders.

What you’ll get working with LEDFLEX:

Salary dependent on experience, negotiable.
Premium medical insurance (includes dental & optical).
Desirable working hours (Mon - Fri, 8:30am - 5:30pm).
Annual plane ticket allowance to home country.
Annual leave as per UAE law.

Experience:

Admin Support: 2 years (Required)
Executive Assistance: 2 years (Required)
Office Administration: 2 years (Required)
Support to the Sales Director/Manager: 2 years (Preferred)

Language:

English (Required)

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Hiring company

LED FLEX

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Executive Assistant

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Role & Responsibilities:

Qualifications:

Additional Qualifications:

What you’ll get working with LEDFLEX:

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Hiring company

LED FLEX

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Home UAE Executive Assistant

Executive Assistant

Job details

Role & Responsibilities:

Qualifications:

Additional Qualifications:

What you’ll get working with LEDFLEX:

Experience:

Language:

Apply safely

Hiring company

LED FLEX

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