Administrative Coordinator

Full time at Ghobash Group in UAE

Posted on February 8, 2025

Job details

Bachelor of Business Administration (Management) Nationality: Any Nationality Vacancy: 1 Vacancy

Job Description

Roles & Responsibilities:

Coordinate and manage office activities to ensure smooth operations.
Arrange travel, accommodation, and meeting schedules for personnel.
Coordinate transportation for project teams and ADNOC site visits.
Maintain and update records, including contracts, employee files, and project documentation.
Prepare and review correspondence, reports, and presentations.
Handle confidential information with discretion.
Ensure all documentation complies with ADNOC and regulatory standards.
Ensure adherence to ADNOC's health, safety, and environmental (HSE) policies.
Assist in generating reports and maintaining compliance documentation.
Act as a point of contact for internal and external communications.
Act as a liaison between ADNOC, contractors, and internal departments.
Manage communication and coordination between stakeholders.
Handle purchase requisitions, track deliveries, and manage inventory.
Coordinate with vendors to ensure timely procurement and delivery of goods.
Provide administrative assistance to project managers and engineers.
Support onboarding processes for new employees.
Facilitate coordination between project teams and HR.
Handle the processing and submission of Optima applications through Seats.
Monitor application status and resolve issues to meet project requirements.
Arrange offshore and onshore medical examinations for project teams.
Schedule and coordinate mandatory safety training, including H2S, HUET, and other ADNOC-required certifications.
Stay updated on ADNOC processes, HSE regulations, and offshore/onshore operations.

Desired Candidate Profile

Qualifications:

Education: Bachelor’s degree in Business Administration, Management, or a related field.
Experience: 3-5 years in a similar administrative role, preferably in oil and gas or ADNOC-related projects.

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Hiring company

Ghobash Group

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Administrative Coordinator

Job details

Job Description

Desired Candidate Profile

Apply safely

Hiring company

Ghobash Group

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