Interim Executive Director

Description of North York Arts: North York Arts is a non-profit, charitable organization created to uplift and expand the arts in North York by investing in artists, inspiring community members, and collaborating with partners and businesses. NYA leads the community arts sector - advocating for meaningful change and pushing boundaries towards a more equitable, innovative and bright future since 2011. NYA is one of six Local Arts Service Organizations, expanding arts access and programming outside of the downtown core. Every year they bring an assortment of programming and events to North York, as well as paid opportunities for artists of all disciplines. Position Summary: The Interim Executive Director is a full time position (35 hours/week) that will report to the Board of Directors of North York Arts. This position is responsible for the operations, development and implementation of North York Arts’ programs, events and services to the community. Specifically the Interim Executive Director is responsible for the implementation of the 2025-2027 strategic plan. Location: Hybrid. In-person work (occasional meetings + must be on-site for programs and events.) Weekend and evening work will be required. Term: Contract, 1 year  Rate: $78,000-$82,000 / year Start/End Dates: March 1, 2025 - March 27, 2026 How to Apply: Please send a CV and cover letter in PDF format to board@northyorkarts.org no later than February 7, 2025 , subject line: Interim Executive Director. Please indicate where you saw the job posting in your application, confirm that you are eligible for the position (criteria described below), and your familiarity with the North York York area.  Virtual interviews will be conducted between February 10 and February 14, 2025. North York Arts is strongly committed to equity and inclusion within the community and encourages applications from all qualified candidates including BIPOC-identifying individuals and 2SLGBTQIAP community members. Please note that the NYA office is currently inaccessible to mobility device users.  We thank all applicants in advance, however, only those selected for an interview will be contacted. Should you require accommodations for your application, please contact board@northyorkarts.org. Interviews may be conducted throughout the posting period. However, no offers will be made until after the application deadline. Responsibilities: Leadership

• Participate with the Board in developing a vision and strategic plan to guide the organization. Execute on the vision and strategic plan that has been approved by the Board
• Identify, assess, and inform the Board of internal and external issues that affect the organization
• Foster effective teamwork between board committees, staff, interns and volunteers
• Act as a spokesperson for the organization
• Conduct official correspondence on behalf of the organization as appropriate and jointly with the Chair when appropriate
• Represent the organization at community activities to enhance the organization's community profile

• Maintain the Operational Plan, based on the Strategic Plan, which incorporates goals and objectives that work towards the strategic direction of the organization 
• Ensure that the operation of the organization meets the expectations of its stakeholders
• Oversee the efficient and effective day-to-day operation of the organization
• Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis, or an as needed basis
• Oversee the use of a new impact measurement tool, Art Metrica 
• Ensure and maintain the security, privacy and confidentiality of personnel, client, donor and volunteer files

• Oversee the planning, implementation and evaluation of the organization's programs and services
• Ensure that the programs and services offered by the organization contribute to its mission 
• Oversee the planning, implementation, execution and evaluation of special projects

• Determine staffing requirements for organizational management and program delivery
• Implement the human resources policies, procedures and practices including the development of job description for all NYA staff
• Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations. Act as a role-model in the conduct of all NYA operations.
• Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission
• Ensure that all staff receives an orientation to the organization and that appropriate training is provided
• Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review
• Coach and mentor staff as appropriate to improve performance
• Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures

• Work in collaboration with the Treasurer and Finance & Audit Committee and staff to prepare and monitor a comprehensive budget
• Approve expenditures within the authority delegated by the Board
• Ensure that sound bookkeeping and accounting procedures are followed
• Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
• Review comprehensive, regular reports on the revenues and expenditure of the organization with the Board
• Ensure that the organization complies with all legislation covering taxation and withholding payments
• Familiar with CADAC and overseeing audits

• Define targeted and efficient fundraising plans and ensure that plans are implemented and assessed on a regular basis to achieve fundraising objectives (in collaboration with the Fundraising Committee)
• Pro-actively engages with current and prospective donors for major gifts, bequests and annual giving initiatives
• Work with third parties, as approved by the Board and in line with the Strategic Plan, to achieve fundraising goals
• Acts as champion for the development of best practices, programs and new initiatives that contribute to increasing funds available for the execution of the NYA mission
• Ensures annual revenue plan is achieved

• Maintains a strong and vibrant relationship with the Board of Directors.
• Engages and draws from the Board, strategic insights which help to advance the mission of NYA
• Work with Board Chair to enlists Board members to support fundraising activities focusing on corporate philanthropy and sponsorships and individual giving
• Build and sustain effective working relationships with individual Board members
• Apprises the Board on a timely basis about key issues, business opportunities, significant operational activities, and financial matters.
• Seek advice from the Board and successfully leverage their expertise, skills and contributions
• Lead the organization to achieve the annual strategic plan
• Provide support to the Chair by preparing meeting agenda and supporting materials for the board meetings
• Organize the board meeting and committee meeting schedule, location and hospitality
• Act as an Ex-Officio on all board committees

• Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
• Participate in arts advocacy groups at the municipal and provincial level
• Establish good working relationships and collaborative arrangements with community groups, funders, and other organizations to help achieve the goals of the organization
• Regularly interacts with government representatives at all levels across all 6 wards NYA serves and engages them through invitations to NYA events, program promotions and program reporting
• Tracks government policy, funding and regulatory changes and provides updates to the Board

• Identify and evaluate the risks to the organization's people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks
• Ensure that the organization carries appropriate and adequate insurance coverage 

• Oversee use of office and storage space, including relationship management between NYA and current landlord.
• Finalize selection of a new office hub and reach terms of agreement
• Oversee a smooth transition from existing office to new office hub location, pending securing of a new location.

• Experience leading a non-profit (5+ years is desired)
• Considerable experience leading and motivating teams (5+ years)
• Considerable experience with and comfort with financial management and oversight, including experience with bookkeeping software, ideally QBO
• Education and/or experience in arts management, municipal agency management or similar
• Keen interest in arts, community and non-profit work
• Excellent communication skills (oral and written) 
• Excellent interpersonal skills and experience working with and motivating a wide range of demographics and stakeholder groups
• Attention to detail
• Experience with GSuite and Asana
• A proactive, accurate and reliable work ethic
• Knowledge of North York and/or being a local resident

• Experience in an interim/transition position
• Experience working with government, any level
• First Aid Training/Certificate
• Understanding of accessibility as it relates to the arts