School Secretary

Location:Presentation Primary Warrenmount Hours:30 hours per week Role Overview: Presentation Primary Warrenmount is seeking a School Secretaryto manage the school office efficiently and professionally. The successful candidate will play an integral role in the school community, ensuring the smooth operation of administrative tasks while maintaining a welcoming and discreet approach. Key Responsibilities: Administrative Duties: General secretarial and office management tasks. Handling correspondence (emails, phone calls, letters) with confidentiality and professionalism. Maintaining school databases, including OLCS and POD. Filing and managing documentation, including staff leave records. Coordinating billing information and liaising with the school accountant and treasurer. Office & Resource Management: Organising and maintaining office supplies. Operating office equipment (e.g., photocopier, laminator). Coordinating internal communications, including post and telephone messages. Liaising with suppliers, service providers, and visitors. School Support Duties: Welcoming and assisting parents, staff, pupils, and visitors in a professional manner. Organising transport and logistics for school trips, meetings, and interviews. Supporting school staff and working closely with the principal. Ensuring compliance with school policies, particularly regarding child safeguarding, GDPR, and health & safety. Required Skills & Experience: Strong inter personal and communication skills (both written and verbal). Excellent IT and typing skills. Highly organised, with strong attention to detail and the ability to manage multiple tasks efficiently. Ability to work independently, take initiative, and meet deadlines. Experience handling confidential information with discretion and professionalism. Familiarity with school administration systems(OLCS, POD) is an advantage. Additional Requirements: The appointment is subject to Garda Vetting. The successful candidate must undertake TUSLA Child Protection Training and other relevant online training. Six-month probationary period applies. Induction training will be provided. Application Process: Interested candidates should submit the following: Letter of Application CV (Digital) Referees (name, role, contact number) Join us at Presentation Primary Warrenmount and become a valued part of our dedicated school community!