Company Secretary
Job details
About InterGlobe InterGlobe Enterprises Pvt. Ltd. is a large Indian Conglomerate holding leadership positions in Aviation, Hospitality and Travel related services. InterGlobe through its various businesses employs more than 24,000 professionals across 27+ countries and 100+ cities globally. Business Unit for this role: This role is with CAE Simulation Training Pvt Ltd. which is market leader in Simulation Based training in India and located in Greater Noida, Gurugram and Bangalore. Summary of the Job Managing a portfolio of specialist functions within the Corporate Secretariat, the Secretary has responsibility for developing and sustaining a platform for excellence in Corporate Governance, as well as overseeing all legal, regulatory and compliance issues. ESSENTIAL DUTIES AND RESPONSIBILITIES Governance, Compliance and Internal Control
- Ensure that the Board of Directors and each of their Committees conduct their business in compliance with applicable legal and regulatory frameworks and associated codes of governance and practice
- Ensure good information flows within the Board and its committees and between senior management
- Ensure the preparation, distribution and presentation of the annual report;
- Make available, where appropriate, for inspection:
- Ensure that arrangements are in place for the safe custody and application of the Common Seal
- Convening and servicing annual general meetings (AGM)/meetings (producing agendas, taking minutes; conveying decisions etc. )
- Handling correspondence before and after meetings
- Ensuring policies are kept current, are approved, and that company members are aware of their implications, eg legal
- Filling of statutory forms including other filling like XBRL, RBI
- All Compliances with respect to Companies Act 2013.
- Keeping a register of shareholders and liaising with them on behalf of the company.
- Maintaining current awareness about company law
- Coordination with corporate team for all the compliances and ensure completeness.
- Provide specialist advice and guidance to management on all matters of governance, legality, risk, compliance and business conduct and will manage and reconcile conflicting views in relation to governance issues
- Devise and ensure that Procedures for the Conduct of Board Business are complied with;
- Manage business arrangements in support of the effective operation of the Board of Directors and ensure good information flows into the Board, and between the Board and its appointed Committees;
- Bring to the attention of the Board of Directors or Executive Management Team any areas of unmanaged risk, or unique risks that are not otherwise addressed;
- Ensure that appropriate arrangements are made for the planning and production of agendas, reports and the subsequent minutes for meetings of the Board;
- Provide appropriate legal advice to the Board and Directors on the content and implications of Board reports;
- Act as Budget Holder for the Board, including the delegated budget for corporate registrations, memberships and subscriptions as well as hire of premises, refreshments, printing and stationery in relation to Board activities;
- Providing comprehensive Legal Service advice on the agreements from secretarial point of view and related compliance
- Drafting of legal contract as per requirement
- Managing the Legal tools implemented by Company
- Managing Company Compliance Portal
- Coordination for Audit’s Such as Internal Audits, Inventory Audit and Statutory Audit
- Responsible for Secretarial audits
- Assisting in Functional MIS preparation
- convening and servicing Management evaluation meeting (MEM)/meetings (producing agendas, taking minutes; conveying decisions etc. )
- Managing the Insurance Policies
- Banking Documentation included but not limited to Loan documentation, Creation or removal of charge created by bank , updating of authorize signatory as per Board mandate, Capex payment related documentation, New bank account and other related activities
- Procurement process custodian for Finance and admin managing contractual arrangements with suppliers/customers
- Member of the Institute of Company Secretaries of India
- Significant additional training in relevant professional matters
- 2-4 years of relevant experience
- Experience and competence in interpretation of legislation and regulations
- Experience of advising company on matters of governance, compliance and best practice
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