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Home UAE Bid Coordinator

Bid Coordinator

Full time at Al Tayer Group LLC in UAE
Posted on February 4, 2025

Job details

Roles and Responsibilities

Assist the Bid & Marketing Manager where necessary with design and coordination of all aspects of tender bid documentation and presentations. From the initial enquiry from a Client, requesting information from multiple sources, setting the style of the Bid through graphic design, arranging the purchase of bespoke stationary to presenting the finished documents to Management. Assist the Bid & Marketing Manager where necessary with various marketing tasks as detailed below.
  • Prepare mid bid and Client Interview presentations.
  • Take the lead in the preparation of tender submissions and presentations, where necessary.
  • Client research to gain knowledge prior to compiling the tender in order to have a greater understanding of client needs and values.
  • Ensure that each bid complies with the highest standards; no two bids or presentations are identical.
  • Design the background spreadsheets and prepare them for the insertion of the required information.
  • Ensure all members of the bid process are aware of what information is required and when it is required.
  • Coordinate with the presentation team to formulate the look and feel of the presentation.
  • Collect, manipulate and insert into the overall bid or presentation the required information in such a way as to highlight the benefits of using ATS as a company.
  • Ensure the delivery of the bid is made on time and presented in a professional manner.
  • Upload all the tender bid information or presentation onto the presentation laptop for senior management to use as required.
  • Ensure marketing material is kept up to date with regards to company profiles/brochures (1 for each sector of the business) and develop and enhance as and when required (e.g., project completions).
  • Assist the Bid and Marketing Manager to produce internal communications to be shared with the entire business.
  • Be an advocate of the ATS brand and ensure the correct brand guidelines are adhered to internally.
  • Assist the Bid and Marketing Manager with award submissions, creating design proposals, and collaborating with the team regarding content.
  • Assist the Bid and Marketing Manager to ensure accurate maintenance of the archiving system for all executed elements in the marketing calendar.
  • Assist the Bid and Marketing Manager with key events within the organization to ensure smooth running and successful execution.
  • Training and development of employees within the Bid Team, training them on the use of InDesign in order to ensure preparation for business growth in terms of volumes of tenders/presentations.

Desired Candidate Profile

  • 10 years' experience in the construction/fit-out industry.
  • General knowledge of Project Management and Construction methodology.
  • Must be able to work without supervision.
  • Must be able to prioritize work and work on multiple submissions.
  • Must have excellent computer skills, including InDesign, Microsoft Office, PowerPoint, MS Project, and PipeDrive Adobe.
  • High communication skills; must speak and write English fluently to a high standard.
  • Must be willing to take on board new skills and keep up with changing presentation doctrines as used by our competitors.
  • Must have a good command of English; other language skills would be an advantage.
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