Materials - Buyer

Full time at Rayhaan Hotels & Resorts in Saudi Arabia

Posted on February 4, 2025

Job details

Job Description

Complete all administrative procedures concerning allocated requests and orders, upon receiving through the system till item/service physically delivered or rendered to the property.
Select the best price & quality quotations, for all received orders, upon order allocation confirmation, while ensuring the best delivery schedule based on understanding need and vendors stated period.
Clarify any concerns regarding received purchase requests data, concerning description, units, quantities and specifications, directly with the initiating department personnel.
Coordinate with buyers on all matters concerning allocated requests, best practices to process (quotes) and complete (delivery) within logical time period.
Verify and follow up on all pending orders (approved & under approval) through system reports or by reporting any concerns.
Ensure that all approved & authorized purchase orders are timely forwarded (faxed or delivered) to the concerned vendors.
Follow up on daily market list deliveries and report any discrepancies.
Review and update all personally entered (locked) price quotations, supplier’s data, and date validity.
Co-ordinate with vendors for new products available in the market to serve as possible alternatives for used products, inform concerned and request samples for onward testing purposes, providing that product is of same quality & better price.
Inform through market knowledge, special offers, discounted products, cost saving substitutes and possible brand shortages, serving the benefit of the property.
Operate in a safe and environmentally friendly way to protect guests’ and employees’ health and safety, as well as protect and conserve the environment.
Comply with the hotel environmental, health and safety policies and procedures.

Skills

Proficient in administrative procedures concerning allocated requests and orders.
Ability to select the best price & quality quotations.
Strong communication skills to clarify purchase requests data.
Coordination skills with buyers on requests and processing best practices.
Attention to detail in verifying and following up on pending orders.
Timely forwarding of approved purchase orders to vendors.
Capability to follow up on market list deliveries and report discrepancies.
Experience in reviewing and updating price quotations and supplier data.
Knowledge of market alternatives and the ability to inform stakeholders.
Commitment to safe and environmentally friendly operations.
Understanding of health and safety policies and procedures.

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