Accounts Payable Assistant

Get AI-powered advice on this job and more exclusive features. Unforgettable Travel Company is a luxury travel group operating several luxury travel brands including Unforgettable Travel Co, Unforgettable Croatia, Unforgettable Greece, and Cruise Croatia. Each year thousands of guests from the US, Canada, UK, and Australia travel with us to over 50 destinations around the world, either as private tours or onboard luxury cruises. We are looking for an experienced Accounts Assistant to support our finance team with day-to-day accounting functions, working closely with the Finance Manager and other departments. You will be responsible for maintaining financial records, handling transactions, and ensuring the accuracy of financial data entry. We require a minimum of 5 years of previous experience working in an accounts department for a travel company. Key Responsibilities

1. Accounts Payable : Verify and record supplier invoices, assist with setting up payments to suppliers, and ensure accurate documentation for each payment. Help to maintain the purchase order process. Review expense transactions, verify receipts, and ensure compliance with company policies.
2. Accounts Receivable : Monitor and follow up on customer payments, prepare and send invoices, track outstanding receivables, maintain the debtors aging report.
3. Perform monthly bank reconciliations, ensuring all transactions are posted correctly in the accounting software.
4. VAT : Assist with preparation of VAT returns.
5. Reporting : Support in preparing month-end reports, budget reports, and variance analysis. Work closely with other departments, such as Sales and Operations, to ensure accurate financial data.
6. Audit : Assist with providing necessary documentation and supporting data for internal and external audit.

• Minimum 5 years of experience in an accounting or finance role in the travel industry.
• A degree or diploma in Accounting or Finance (e.g., ACCA or equivalent) is a plus.
• Experience in using accounting software (e.g., Xero, QuickBooks, Sage, or similar) and Excel (intermediate).
• Ability to manage multiple tasks, prioritize work, and meet deadlines.
• High level of accuracy essential in manual processing of financial data.
• Good communication and interpersonal skills, comfortable working with other teams based overseas.
• Ability to resolve outstanding queries effectively.
• Comfortable with working remotely/hybrid, with the ability to manage tasks efficiently.
• The ability to work from our office in the V&A Waterfront 1 day a week.
• Strong internet connection and dedicated office space at home is necessary.

• A very competitive base salary and half-yearly performance bonus.
• 23 days of paid holidays excluding South African public holidays.
• A day off for your Birthday.
• Ability to work from home with full home-IT setup.
• Medical aid contribution.
• Pension contribution.
• Paid professional training and development.
• The ability to work for a growing international company with offices around the world.

• Expected to work from Monday to Friday from 8am to 5pm SA time.

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