Office Administrator

We have an opportunity available in Johannesburg for an Office Administrator. Candidates MUST be energetic with a “can do” attitude and strong administration skills. A logical and sensible individual with a strong eye for detail will be required for this position. The expected duties for this position are as follows but not limited to:

1. Booking of flights, international and local, and arranging hotel accommodation and car hire.
2. Reduce travel-related costs by negotiating better deals with vendors and optimizing travel plans.
3. Booking of short-term visas.
4. Accounts payable function for all supplies that are procured, and all requests made by management for payment, including property rentals, except for cash payments made by anyone else.
5. Processing of all documents on the online OA and online payments system.
6. Payment and disbursement management including payment forms and checking of expenses.
7. Ensure that the costing sheet is up to date at all times.
8. Managing all HR-related accounts and for purchasing and opening of new credit applications.
9. On-time procuring of all office furniture and other office requirements, except for IT-related items.
10. Assist colleagues whenever there is an opportunity to do so.
11. Relief and backup to the receptionist as needed.
12. Report any issues or activities that are out of the norm.
13. Arranging events for the company and business meetings.
14. Arrangement of social events including selected HR calendar awards (i.e., Mother’s Day, Father’s Day, etc.).
15. Taking minutes at management meetings, including typing thereof.
16. Distribution of the minutes as per company policy.
17. Ensure that all expat medical aid is up to date and paid on time.
18. Ensure that all local medical aid is up to date and applications are handed in on time.
19. GV 1, cancellations, new, transfers, and remittance is done on time.
20. Improve task documentation process, reduction in errors and miscommunication related to task instructions.
21. Implement at least one continuous improvement initiative in task management process each quarter, based on feedback and lessons learned.
22. Ensure that all company assets are covered by the company insurance.
23. Ensure that company asset insurance is timeously paid every month.
24. Ensure that all company rental contracts are renewed on time.
25. Ensure to update a company insured list at all times and save it on the share drive.
26. Timely and efficient response time on all communication via email, WhatsApp, and WeChat.
27. In the case of queries, communication to be done daily up until resolution (whether during work hours or after hours).
28. Accurate internal communication.
29. Ensure cultural sensitivity in communication to reduce misunderstanding and improve cross-cultural communication.

Basic salary up to R 22,000.00 to R 28,000.00 on offer with benefits to be discussed. Disclaimer: Dear Applicant, please note that if you are not contacted by All Star Placements within five days of your application, you may assume that the application was unsuccessful (i.e., you do not adhere to the minimum standards for the position in question). Your CV will, however, be placed onto our database for any future employment opportunities that may arise. #J-18808-Ljbffr