Admin Assistant - Intern

locations BHR01: Bulding: 130, Road 10, Block 606, Alkharijyah, Sitra, Bahrin time type: Temps plein posted on: Offre publiée il y a 2 jours job requisition id: 20122614 Date de publication : 2025-01-19 Pays : Bahreïn Lieu : BHR01: Bulding: 130, Road 10, Block 606, Alkharijyah, Sitra, Bahrin The Admin Assistant will provide support to the General management, HR, PRO and management team, assisting with administrative tasks, and government-related processes. This role demands exceptional organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment. The assistant will ensure smooth coordination between internal teams and external government authorities while maintaining confidentiality and professionalism. Core Responsibilities:

• Checks the Otis - Bahrain buildings for any maintenance activities that may be required, in order to ensure compliance to safety and security guidelines.
• Prepares timely and accurate reports to meet company and departmental requirements, policies, and standards.
• Collect and distribute postal mail to relevant office staff / departments.
• Archives all mail communications/correspondences in and out of Otis – Bahrain, to ensure availability of data records as required.
• Responsible for printing stationeries and managing office store.
• Delivery office supplies to office staff based on defined policies.
• Create and maintain employee personal files time to time and filing documents both electronic and physical.
• Regular data reconciliation from Oracle and SMS 8.1 for the annual leave, sick leave, all other leave, overtime, etc.
• Handling Admin & HR petty Cash.
• Handling medical insurance records and updating the insurance company for the new or terminated insured.
• Checking all employees Time Sheet, working Hours & OT Hours.
• Handle employee’s complaints and requirements for accommodation and address it to landlord/vendors if necessary.
• Making travel arrangements, such as flights booking, hotel reservations, Visit visa etc.
• Carry out the duties of the receptionist whenever requested.
• Coordinate with relevant government offices, ministries, and regulatory bodies to ensure compliance with local labor laws.
• Process applications for the (LMRA), including work permits, renewals, and cancellations.
• Handle immigration procedures, including visa processing, renewals, and cancellations. Manage (SIO) registrations, updates, and terminations.
• Assist with (CPR) applications, renewals, and updates for employees.
• Maintain accurate records of all government-related transactions and applications.
• Stay updated on changes in government policies and procedures to ensure compliance.
• Prepare monthly LMRA, GOSI & Tamkeen invoices to Finance.

Minimum Qualifications:

• Bachelor’s / Diploma degree in business management, Administration, Information Systems, Finance or equivalent
• 2 - 3 years in an administrative, HR, or government relations role.
• Bahraini Nationals preferred.

Otis is the global leader in manufacturing, installing, and servicing elevators and escalators. We move 2 billion people every day and manage approximately 2.2 million customers worldwide, the largest service portfolio in the industry. We are proud to be a diverse global team with a proven tradition of innovation. By joining Otis, you become part of an innovative global industry leader with a strong business model. You will be part of a diverse, trustworthy, and caring community where your contributions, as well as the skills and capabilities you gain while working alongside the best and the brightest, will keep us connected and at the forefront of technology. We offer opportunities, training, and resources, such as our Otis University program that enhances leadership and capabilities in sales, field, engineering, and major projects. Our employee scholarship program is a notable pride, through which Otis sponsors colleagues to pursue degrees or certification programs. Today, we focus more than ever on people. As a global, people-focused company, we place all stakeholders: passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our three absolutes: prioritize safety, ethics, and quality in everything we do. Otis is an equal opportunity employer and affirmative action. All qualified applicants will be considered for employment without discrimination. To request an accommodation to complete a job application due to a particular need or disability, please contact us at careers@otis.com. Privacy Policy and Terms and Conditions: Click on this link to read the privacy policy and terms and conditions.

About Us

#J-18808-Ljbffr