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Home Qatar Accounts & Administrative Assistant (Qatarization)

Accounts & Administrative Assistant (Qatarization)

Full time at Apave International in Qatar
Posted on February 2, 2025

Job details

The Company Apave is an international group specialised in risk management with more than 150 years’ experience. Apave offers services and expertise in 5 areas: inspection, training, testing-measurements, certification and labels, advice and technical support. Whether it relates to personal safety, site safety and compliance, environmental safety or digital security, Apave’s mission at all times is as a trusted third party for its customers. Through its 50 subsidiaries and holdings in Europe, Asia, the Middle East, Indian Ocean and Africa, Apave International is developing in buoyant markets: major industrial and civil infrastructures, construction, civil engineering, energies, transport. Job Responsibilities:

  1. Prepare, track, and manage manual cash client invoices and payments.
  2. Scan and attach supporting documents for all invoices and ensure timely submission.
  3. Coordinate invoice collections, submissions, and client follow-ups for payments.
  4. Review and verify supporting documents like POs, work orders, and certificates before invoice submission.
  5. Process supplier and subcontractor invoices, including tracking payments and reconciliation.
  6. Update and maintain billing files, aged debt reports, daily collection reports, and manual statements.
  7. Manage petty cash, bank deposits, and reconciliations.
  8. Handle credit notes, tender bond requests, and insurance tracking.
  9. Respond to audit queries and prepare summaries and documents as required.
  10. Visit clients for delayed payments and track unsubmitted or unallocated receipts.
Job Requirements:
  1. Bachelor’s degree in Accounting, Finance, or a related field.
  2. Minimum of 3-5 years of experience in billing, invoicing, and accounts management.
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