Manager Board Affairs (Qatari National)

Full time at Qatar Foundation in Qatar

Posted on February 2, 2025

Job details

Executive Board Coordination:

Oversee the scheduling and organization of board meetings, ensuring that all logistical details are meticulously planned and executed.
Develop comprehensive agendas in collaboration with the Hiring Manager, ensuring alignment with strategic objectives and priorities.
Distribute meeting materials in a timely and efficient manner, ensuring all board members are well prepared.
Document detailed and accurate minutes during board meetings, capturing key discussions, decisions, and action items for future reference.
Manage the review and approval process for minutes and decisions, ensuring accuracy and adherence to governance standards.
Coordinate with the Translation and Interpretation Institute (TII) to ensure accurate translation of materials and communications as needed.
Manage the Board Affairs team and the Board Champions to ensure their excellence execution of their roles.

Strategic Board Engagement:

Design and implement tailored engagement plan for board members, fostering strong relationships and active participation.
Facilitate meaningful interactions between board members and key stakeholders, gathering valuable feedback and insights to inform board decisions.
Ensure effective communication channels are maintained, enabling seamless information flow and collaboration.

Annual Planning and Coordination:

Develop and maintain the Board’s annual calendar, scheduling key meetings, events, and activities to align with organizational goals and milestones.

Meeting and Event Management:

Prepare or review detailed seating charts and supervise arrange meeting rooms to create a professional and conducive environment for board meetings.
Conduct thorough pre-meeting research on relevant topics, providing comprehensive background information and context for board discussions.
Manage the process of ensuring end to end meeting preparations, execution, logistical arrangements and post actions are effectively and efficiently implemented.

Performance Evaluation and Improvement:

Organize and facilitate board evaluations and assessments, ensuring a structured approach to performance review and continuous improvement.
Analyze feedback from evaluations to identify areas for development and implement action plans to enhance board effectiveness.
Collaborate with board members and senior leadership to incorporate feedback into strategic planning and decision-making processes.

Stakeholder and Affiliate Coordination:

Act as the primary liaison for coordinating the affairs and activities of Boards and Committees of Qatar Foundation Affiliated Entities.
Promote the sharing of best practices and collaborative initiatives across different entities, fostering a cohesive and unified approach.
Ensure effective communication and alignment between the Board of Directors and affiliated entities, supporting the achievement of common goals.

Research and Analysis:

Conduct in-depth research on topics relevant to board discussions, providing well-informed insights and recommendations.
Stay informed about industry trends, regulatory changes, and best practices in corporate governance to support informed decision-making.
Prepare detailed reports and presentations for board members, synthesizing complex information into clear and actionable insights.
Review research briefs, reports, studies, and presentations prepared by the team or as requested by the Hiring Manager.

Confidentiality and Compliance:

Uphold the highest standards of confidentiality and integrity in all board-related activities and communications.
Ensure compliance with organizational policies, governance frameworks, and legal requirements.
Maintain accurate and up-to-date records of all board activities, ensuring transparency and accountability.
Other reasonable tasks as assigned by supervisor.

Minimum Knowledge, Skills & Experience:

Bachelor’s degree in a relevant field, preferably Law. Master’s Degree in desirable.
8-10 years of relevant full-time work experience, 3 of which at a supervisory level.
Training on effective Corporate Secretary and Governance is desirable.
In-depth knowledge of board governance and development, board meeting operations, and board records management.
Exceptional communication, organizational and time-management skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong analytical and research skills.
Excellent interpersonal skills with the ability to engage effectively with senior executives and stakeholders.
High degree of professionalism, discretion, and confidentiality.
Strong leadership and team management skills.
Attention to detail and a commitment to accuracy and quality.
Proactive and able to work independently with minimal supervision.
Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage.
Proficiency in MS Office applications.

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Manager Board Affairs (Qatari National)

Job details

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Hiring company

Qatar Foundation

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