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SENIOR PURCHASING OFFICER

Full time at ECCO Gulf WLL in Qatar
Posted on February 2, 2025

Job details

SENIOR PURCHASING OFFICER Key Responsibilities:

  1. Supplier Management:
    • Identify and evaluate potential suppliers and vendors based on quality, price, delivery, and service standards.
    • Build and maintain strong relationships with existing and new suppliers to ensure consistency and reliability in the supply chain.
    • Negotiate contracts and pricing agreements with suppliers, ensuring the best value for the organization.
  2. Procurement Strategy & Planning:
    • Develop and implement effective purchasing strategies in alignment with the company's operational needs.
    • Monitor market trends, industry developments, and emerging technologies to stay ahead of changes that may impact procurement decisions.
    • Collaborate with internal departments (e.g., finance, production, operations) to forecast needs and plan procurement schedules accordingly.
  3. Purchasing & Order Management:
    • Oversee the end-to-end purchasing process from requisition to delivery.
    • Ensure timely delivery of goods and services and manage the order cycle effectively.
    • Monitor inventory levels to ensure sufficient stock without over-purchasing, while reducing wastage and minimizing costs.
  4. Contract & Budget Management:
    • Review, evaluate, and approve contracts with suppliers, ensuring compliance with terms and conditions.
    • Ensure procurement activities remain within budgetary constraints and take corrective actions if necessary.
    • Monitor and control expenses related to purchasing activities.
  5. Quality & Compliance:
    • Ensure purchased goods and services meet the quality standards required by the organization.
    • Ensure compliance with internal policies, industry regulations, and legal requirements during the procurement process.
    • Handle supplier disputes or quality issues promptly and effectively.
  6. Reporting & Documentation:
    • Maintain accurate records of all purchases, contracts, invoices, and payments.
    • Prepare reports on procurement activities, supplier performance, and savings achieved for senior management.
    • Regularly update inventory and procurement systems to maintain transparency and accuracy.
  7. Team Leadership & Mentorship:
    • Lead and mentor a team of junior purchasing officers or procurement staff, providing guidance and support as needed.
    • Conduct performance reviews and offer training opportunities to develop the skills of team members.
  8. Continuous Improvement:
    • Continuously assess and improve procurement processes to enhance efficiency, cost savings, and supplier performance.
    • Identify and implement best practices within the purchasing function to optimize workflow and reduce procurement cycle times.
Technical Skills:
  1. Advanced computer skills with capacity to prepare quality documents using Excel, Word, and PowerPoint.
  2. Effective Communication: Articulates information effectively; identifies, interprets, and clearly communicates thoughts and ideas, orally and in writing.
  3. Negotiation & Influencing Skills: Demonstrates strong experience in negotiating with suppliers and resolving issues.
  4. Prioritization Skills & Multitasking ability: Demonstrates ability to prioritize work to achieve objectives and departmental results.
  5. Business Acumen: Demonstrates strong ability to interpret data and information to support decision-making processes.
  6. Customer Service: Demonstrates commitment to customer service and ability to identify and clarify customer needs.
  7. Problem Solving & Decision Making: Demonstrates a proactive approach to executing processes by looking for ways to improve; probes all possible sources for answers.
  8. Procurement Management: Demonstrates good working knowledge of procurement activities, contracts, and the tendering process; ability to apply and maintain best practices to all procurement activities and ensure reliable service for clients.
  9. Vendor Management: Demonstrates good skills in developing and managing vendor relations.
Minimum Experience: 5 years experience in purchasing related activities (Preferable Health Care Industry).

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