Administrative Assistant

Cape Town, South Africa | Posted on 17/10/2024 The Administrative Assistant will play a vital role in supporting the daily operations of our organization. This position requires a detail-oriented individual with excellent organizational and communication skills. The ideal candidate will manage administrative tasks, assist with project coordination, and ensure efficient office operations. Responsibilities:

• Provide general administrative support to management and staff.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and distribute internal and external communications, including emails, memos, and reports.
• Organize and maintain electronic and paper filing systems.
• Prepare, edit, and proofread documents, presentations, and reports for accuracy and clarity.
• Assist in the development and maintenance of standard operating procedures.
• Oversee office supplies inventory and order materials as needed.
• Assist in the onboarding process for new employees.
• Coordinate office events, meetings, and training sessions.
• Serve as the first point of contact for visitors and callers, providing professional and courteous assistance.
• Respond to inquiries and resolve issues in a timely manner.
• Maintain databases and assist in data entry and management tasks.
• Generate reports and summaries as required.
• Collaborate with team members on various projects and initiatives.
• Participate in team meetings and contribute to strategic planning efforts.

Requirements

• Post Matric Certificate or Diploma in a relevant field (e.g., Business Administration, Office Management).

• Minimum of 5 years of experience in an administrative support role, preferably in a corporate or office environment.