Document Controller

The Document Controller coordinates the flow of technical documents (requisitions, data books, drawings, specifications, calculations) between projects and proposal operations, engineering disciplines, and other related support groups internally and externally. Also assists in the office well-being and compliance with AECOM standards.

Responsibilities:

• Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company's quality standards.
• Correlating information relating to projects and proposal records.
• Type, copy, distribute, and file the project correspondence and meeting minutes.
• Assist in the preparation of the minutes of meetings with the project managers and directors.
• Assists in preparing a mock-up for operations manuals (e.g. develops the index, binders, dividers, etc. and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index cover sheet, dividers, etc. ensures timely reproduction and assembly).
• Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at the time of project closeout.
• Prepares transmittals for engineering documents and requisitions.
• Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.
• Maintains an established data distribution system and schedule for the assigned project based upon client project and supplier requirements.
• Office administration duties, office furniture, office well-being, maintenance requests, and materials orders, etc.
• Maintain a list of office furniture and equipment together with a list of site offices' workstation equipment and monitor them.
• Assist the office secretary in her/his duties to achieve office requirements and demands including coverage.
• Ensure cohesive teamwork with the secretary and project administrators and managers. Maintain excellent serviceability to the entire Environmental department team.
• Assist in arranging for social activities when requested by the Manager, Environmental Engineering.

Qualifications: TBC Additional Information: About AECOM: AECOM is the world's trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory, planning, design, and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy, and the environment, our public and private sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity, and inclusion, and a commitment to environmental, social, and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity: You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location, or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit, and pioneering mindset are championed. You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents, backgrounds, and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation, benefits, and well-being programs to meet the diverse needs of our employees and their families. We're the world's trusted global infrastructure firm and we're in this together; your growth and success are ours too. Join us and you'll get all the benefits of being a part of a global publicly traded firm, access to industry-leading technology and thinking, and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential and we'll help you reach yours. All your information will be kept confidential according to EEO guidelines. Remote Work: No Employment Type: Full-time #J-18808-Ljbffr