NZ site Administrator

Work experience: Skilled Worker / Semi-Skilled Worker Type of position: Full-Time Job Family: Administration, Facilities & Secretarial Vestas is seeking a highly motivated and organised Site Administrator to join our team at Palmerston North Wind Farm. The successful candidate will play a key role in ensuring the smooth and efficient running of the site, helping to manage documents, coordinate schedules, and provide support to the site team. Vestas is the global leader in wind power solutions. We are powering the energy transition globally and are experiencing significant growth in Australia and New Zealand. There has never been a better time to consider moving to or growing your career in the renewable energy industry. We are proud to share the following career opportunity with you and look forward to receiving your application. Responsibilities

• Prepare outgoing mail and freight. Record information of incoming stock items, including checking quantities, recording locations, and filing.
• Raise, maintain, and reconcile site-based Purchase Orders along with Purchase Order register.
• Reconcile expenses, including corporate credit cards, and maintain corporate card expense register.
• Organise annual training for Vestas site-based employees.
• Support Site Manager, QSE Professional, and QSE Administrator to ensure all compliance of WHSMP, ERP are well documented and prepared in an accurate and timely manner.
• Arrange all emergency equipment required for the site, including first aid kits, emergency response team PPE, radios, etc.
• Raise, maintain, and reconcile vendor requirements for sites, site-based purchase orders for non-conformance reports.
• Complete tasks to the required level for KPI compliance.
• Purchase Vestas site office kitchen supplies.
• Accurately maintain and reconcile working hours of all wind farm employees, including subcontractors and clients.
• Order all installation consumables and tooling.
• Arrange all PPE orders for site-based employees and visitors.
• Arrange all travel, accommodation, and vehicles for site-based employees and visitors.
• Assist site and stakeholders with reporting requirements.

Qualifications

• Minimum 5 years' experience providing proactive and professional administrative and management support at a senior level.
• Experience with project management and a high level of organisational and planning skills.
• Customer invoicing and accounts receivable experience.
• Ability to work in an autonomous environment and take initiative.
• Advanced MS Office skills, particularly in Word, Excel, Outlook, and PowerPoint.
• SAP knowledge (desirable but not essential) or knowledge of similar ERP systems.
• Ability to establish and maintain an extremely high level of confidentiality.
• Internal and external customer and supplier relationship building skills.
• Ability to maintain professional relationships to ensure objectivity in supporting the ANZ service management team.
• Ability to participate effectively as part of a team.
• Highly developed planning and organisational skills.
• Extremely well-developed written and verbal communication skills.
• Highly developed problem-solving skills.
• Highly professional approach to all activities.

What we offer

• A strong safety culture.
• A dynamic and fast-paced work environment.
• An opportunity to work with the world leader in wind energy.
• The opportunity to further develop your skills and professional development.
• Global career progression prospects.
• Diversity and inclusion.

Additional information

• All potential employees will be subject to undertaking a full medical assessment to be considered for this role.
• Please note: We may amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date.
• Join the World's Leading Wind Energy Solutions Provider.
• Excellent career development opportunities both nationally and globally.
• A workplace that embraces diversity and inclusion.
• 13 weeks paid primary carer's leave.
• 3 weeks paid secondary carer's leave.
• Employee Assistance Program.

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining, and developing our people. Applications are encouraged from all sectors of the community, and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander. BEWARE – RECRUITMENT FRAUD It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link: Vestas Recruitment Process . DEIB Statement At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry." Your unique perspective is what will help us power the solution for a sustainable, green energy future. About Vestas Vestas is the energy industry’s global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field. With 30,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. Vestas promotes a diverse workforce that embraces all social identities and is free of any discrimination. We commit to creating and sustaining an environment that acknowledges and harnesses different experiences, skills, and perspectives and gives everyone equal access to opportunity. To learn more about our company and life at Vestas, we invite you to visit our website at and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings. #J-18808-Ljbffr